To Apply call or WhatsApp Mr Charles Minis 0837942757
Reception:
- Answering of all calls in a professional, courteous and efficient manner.
- Take messages and ensure they are actioned by relevant person.
- Maintain the issue logbook for all messages and matters that arise on a daily basis.
- Assist with phone, email or sms patients with feedback from doctor regarding messages left.
- Managing the diary – booking patient appointments, communicate billing policy to all new patients.
- Preparing all files for following day’s appointments.
- Welcome patients arriving in a friendly and professional manner, communicate time delays to manage client expectations.
- Check that all patient details on file are still up to date and obtain new details if relevant.
- Open accounts and capture all relevant information accurately on system for new patients.
- Assist with contacting other doctors to obtain notes and referral letters if needed for a patient’s visit.
- Assist with obtaining patient results and related correspondence (lab results, radiology etc).
- Ensuring patients get the relevant information and forms needed when they need to have an in-rooms procedure, an operation and to be hospitalised.
- Providing quotations for all patient procedures.
- Prepare the theatre list bookings and pre-authorisations.
- Arranging the Anaesthetist and Assistant for surgeries.
- Ensure all clinical notes are captured on the patient files post-surgery.
- Keeping track of Assistant fees and payments made to them.
- Keeping track of cases where the doctor has assisted in surgeries.
- Assist with doctors’ reports, thank you letters (where necessary).
- Keeping track of pharmacy accounts and stock per Doctor.
Accounts:
- Bill patients accordingly and collect payment where necessary.
- Accept money (cash or card) write receipts.
- Allocate patient payments.
- Ensure all theatre billings have been completed by the doctor within 48 hours.
- Month end processing.
- Daily banking given to the doctor.
- Maintain Petty Cash.
- Maintain attendance register.
General:
- Schedule all admin related appointments with the doctor and the various service providers
- Liaise with contractors such as hospital technical department, IT specialists, Suppliers etc.
- Maintain all supplier contracts and agreements.
- Ordering stock from various places: pharmacies, stationers etc
- Support of various marketing initiatives.
- Assist the doctor with all office admin related tasks.
- Maintaining the CPD register.
- Assist with personal assistance work.
Qualification and Requirements:
· Matric
· At least 3-5 years experience in a similar medical receptionist position
· Computer literate (Good X and Elixir would be a added advantage)
Skills and attributes:
· Strong interpersonal skills
· Professional communication skills
· Ability to work under pressure
· Ability to work independently as was as with a team
· Attention to detail
· Organized
· Computer literacy
· Ability to multitask
· Well-presented and professional
· Team player
Working hours:
Monday to Friday, 08h00 - 17h00
Only candidates who meet all the minimum requirements stipulated in the advert, will be considered. If you do not hear from us within two weeks of your application, please consider your application as unsuccessful.
Job Type: Full-time
Salary: Up to R17,500.00 per month
Ability to Commute:
