Posted on: 01 April 2019
ID 589160

Menlyn, Pretoria PERSONAL ASSISTANT (with VIP Payroll duties)

Menlyn, Pretoria: PERSONAL ASSISTANT (with VIP Payroll duties)

Minimum Requirements:

-Well presentable and professional female

-Fully bilingual in both Afrikaans and English (First and second languages)

-Matric / Grade 12

-Minimum 2 years experience in Office Administration and Payroll Administration (KEY REQUIREMENT)

-Computer literate in MS Word, MS Excel, MS PowerPoint and MS Outlook

-Strong experience and proficiency in VIP Payroll essential (KEY REQUIREMENT)

-Ability to maintain confidentiality and exercise extreme discretion

-Excellent problem-solving skills

-High level of attention to detail and accuracy

-Ability to work under pressure

-Ability to handle and prioritize multiple tasks and meet all deadlines

-Honest, reliable and trustworthy

-Good interpersonal skills and communication skills – ability to liaise at all levels

-Responsible, self-motivated and confident

-Strong typing skills (speed and accuracy)

-Stable employment record (no job hoppers)

-Contactable References

-To start as soon as possible

Duties:

-Main function will be Personal Assistant duties to Managing Director

-Attend to Payroll once a month and assist with pay queries

-Acting as a first point of contact, dealing with correspondence and phone calls

-Managing diaries and organizing meetings & appointments, often controlling access to the Managing Director

-Organising events and conferences

-Compiling and preparing reports, presentations and correspondence

-Liaising with employees, management and clients

-Booking and arranging of all travel, transport and accommodation requirements

-Process sensitive data and handle all correspondence with uncompromised integrity and confidentiality

-Assisting the Marketing Manager with marketing activities

-Updating and maintaining the Marketing departments documents and databases

-Managing events, booking venues and ordering marketing materials

-Miscellaneous tasks to support the Managing Director, HR Manager and Marketing Manager

-Preparation and processing of the monthly payroll for approximately 230 employees on the VIP payroll system

-Coordination between Payroll and Finance, to ensure proper flow and maintenance of employee data

-Review and ensure accuracy of approved advances, travel and overtime claims

-Handle the administration of the time and attendance system, review and calculate timesheets and hours worked

-Maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization

-Generating reports for payments e.g. PAYE, UIF and other third parties

-Maintain a proper document control system

-Keep abreast with company policies and tax legislations that impact on remuneration

-Manage registrations with the Bargaining Council (MIBCO)

-Manage administration with the Provident Fund, ensuring that all employee information is up to date

-Maintain the HR filing system (creating employee files and filing)

-Manage personnel data, including allocations

-Administration of company uniform, issuing to all employees and stock levels to be accurate and up to date always

Salary: R 15 000.00 gross

Benefits: 13th Cheque and Provident Fund

E-mail detailed CV in Word or PDF (Not as a link) to oneilc@telkomsa.net and indicate Reference CR1676 and your salary expectation. (Also forward a recent photograph and Reference letters if possible)

APPLICATIONS NOT MEETING ALL REQUIREMENTS WILL BE DELETED.

Occupation:
Administrative jobs
More details
Salary:
15000 R
Contract type:
Full-time


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