National Project Coordinator | Secure Solutions | Head Office, Centurion

Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

Job Introduction

G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for National Project Coordinator an based at our Head Office in Centurion, reporting to the National Operations Manager: ESS

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which an National Project Coordinator plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.

Role Responsibility

Main Purpose of the Position

The National Project Coordinator is responsible for supporting the project management processes. This includes understanding project goals, deadlines, delivering on procurement needs and financial boundaries so management can best allocate resources, bench-marking, scheduling project deadlines, and general coordination on a national level.

Management of Financial Administration for Projects & Technology department

Consolidation of monthly invoices received
Follow-up with 3rd parties and vendors
Taking delivery of orders
Reconciliation of costs of project, petty cash, Technology Supplier Payments
Keep track of billable hours
Assist AR & AP with client & supplier order/invoicing queries
Meet with suppliers for account & invoice queries

Quality Assurance

Skycom stock sheet allocations
Check regional stock sheet allocations
Monitor month end invoicing to meet forecast

Effective management and control of regional and site assets

Maintenance of stock levels transport, ordering, purchasing
Manage procurement process from placing orders, to generating POs
Distribution of stock as required and ordered
Maintenance of stock database

Procurement

Sourcing of quotes from a minimum of three(3) suppliers. Starting the internal procurement process with all the required documents. Completing follow ups with relevant departments.
Liaising with suppliers, confirmation of ETA delivery, physical delivery verification, GRN, payment processing to Head Office.
Assist with maintenance of equipment and disposal, transfer of equipment between regions
Liaising with suppliers, confirmation of ETA delivery, physical delivery verification, GRN, payment processing to Head Office.

Asset Management

Compiling a combined inventory from all sites in the region.
Conducting a yearly site verification for Head Office. Comparing site inventories to the National Fixed Asset Register.
Completing disposals of assets, regional transfers, cancellations of equipment rentals, site terminations
Asset life cycle and ancillary cost management

Effective Project Administration, Deployment And Requirements

Logistics as needed for projects: Request Accommodation, Flight and car rental quotes
Process travel on Travelit for approval
Import and customs clearing for project stock
Process Uniform, Stationary & Grocery requests from Regions & AMR Business Unit
Compile and maintain project plan
Liaise with management over bottlenecks and requirements
Review project profitability
Assist with Project spill over in all regions

Effective E-Works Administration

Load jobs and communicate with the Skycom General Manager and Sales Person action
Task Software support and Developers
Load purchase orders
Send invoices for GRV
Prepare SOQ for invoicing to clients
Check Unassigned Jobs, Action required Jobs, Referred by Finance jobs on Eworks
Process completed Job Cards for Request For Order & No Charge Quotes
Load client & suppliers

AdHoc

Process EFT payments to suppliers
Assist with out of country shipping for projects
Arrange and conclude shipping inspections for customs
Process vendor applications for Clients & suppliers

Health and Safety

Participate in the design/ development/ review/implementation and monitoring of the branch/region/national safety plans for each year.
Participate in safety forums created by company for example safety meetings and safety talks
Report all safety incidents to the relevant people
Discuss all safety incidents on all levels
Follow-up on any activities assigned through safety meeting/committee/representative/management
Attend safety education and refresher programmes
Comply with safety policies and procedures at workplace
Distribute safety information as and when required
Wear protective clothing all the time

The Ideal Candidate

Qualifications and Experience