Finance Project Manager

JOB TITLE & JOB CODE

Job Title (Job Code): Finance Project Manager (FI-PC-03)

PURPOSE OF THE JOB

The FPM leads finances for projects rated in No/Low Criticality, in order to improve the project overall performance. He or She participates in overall Project Management process jointly with Project Manager. As a key member of the project and project core team, he provides financial analysis, advice and guidance to support the project team in making the best business decisions for the project. He is the main partner for the Financial Strategy success of the project, contributing in negotiation processes to secure project success. The FPM supports PM in risks and opportunities process and sign-off contingencies/committed savings. He is part of the Finance organization and covers the entire project lifecycle, i.e. acquisition, bidding and execution.

ORGANISATION

Organisation structure (job belongs to..)

Finance

Reports directly to:

Site Head of Finance or Head of Finance Tender Manager /Finance Project Manager/ Head of Project and Tender Control

Other reporting to:

Project Manager/ Site MD

Direct reports:

N/A

Network & Links

Internal

Project Manager, Project Quality & Sub-System Manager, Chief Engineer, Infrastructure/Production Manager, Project Contract Manager, Project Planning Manager
Finance expert functions: e.g. Tax and Customs, Treasury and Financing, Internal Audit & Risk Management
Expert functions (e.g. legal, platforms, Ops. Excellence, etc.)

External

Customer (mainly Finance Organization)
Partners (mainly Finance Organization)

Main Responsabilities

Key accountabilities:

Participate in overall Project Management process jointly with Project Manager and as finance representative on the project core team
Main partner for the Financial Strategy success of the project.

Optimize financial aspects on the project Org. Tax, Hedging, Financing

Business Partnering:

provide finance advise and tutoring to the project team.
set up technical expertise within the real and current concerns of the business to create value.
enrich integration within the organization (functional intermediation).
ensure compliance of finance rules in project review preparation and throughout project execution.
contribute on business agility and awareness.

Supervision, analysis and support for overall finance topics of the project.
Control the financial performance of the project and propose action plans to improve contract margin and cash profile as well as corrective action plans to mitigate identified risks.
Raised "Early Warnings" when necessary to increase management attention.
Add insight and accuracy to project financial information (Improve accuracy on forecasts, revenue, cash, cost, etc.).
Challenge and approve Project Financials (cash, competitiveness) as per DoA.
Provide confirmation of Internal Transfer Pricing policies to procurement for the issuance of internal purchase orders.
Control the interflows of Internal purchased orders.
Ensure compliance with local regulations, especially for tax and statutory accounts purposes.
Liaise with other finance expert functions (e.g. Tax and Customs, Treasury and Financing, Internal Audit & Risk Management, Accounting and Finance efficiency, etc.).
Cooperate with other expert functions (e.g. legal, platforms, Operational Excellence, etc.).
Establish strategic network with external financial players involved in the project.
Contribute in negotiation processes to secure project success (customer and / or partner).
Support PM in risks and opportunities process and sign-off contingencies/committed savings.
Partner with PM and CM in Contract & Claim Management (focus on finance topics & risks profile).
For partnership (consortium or JV), ensure follow up of the financial aspects in compliance with the partner agreements and alert in case of any deviation or risk profile for Alstom.
Know and understand businesses portfolio and the operation of every business function.

Main activities:

Contribute effectively with the project initial set up.

Liaise with the Finance Tender Manager to understand and implement the global financial strategy set for the project at tender stage (forex and firming strategy, tax guidance, cash profile, etc.), ensuring a smooth transition from Tender to Project.

Communicate effectively with Project Stakeholders and provide reliable financial analysis to assist in the decision-making (Explain, justify and keep record in detail).

Prepare jointly with the project team, the project reviews content and reassess each semester the profitability.

Explain, justify and keep record in detail of the estimates.

Other adhoc financial duties as related to your project or function.

FPM is permanently focused on adding value through:

Interpreting and implementing the global financial strategy set at tender stage.
Participating and influencing negotiations (Price review, financial T&C, VOs, Claims, etc.).
Challenging financial information throughout project process (consistent Early Warning for financial impacts of projects operational performances and risk mitigation).
Monitoring compliance with all governance and reporting rules & regulations in project.
Corroborating the permanent compliance of International Financial Reporting Standards (IFRS).
Understanding the forex and firming strategy considered at tender stage, and ensuring it is implemented at CPR0 and alert management in case of any deviation.
Understanding the tax guidance provided at tender stage and ensuring it is implemented at CPR0 and alert the Tax & Customs Department in case of any deviations.
Understanding the Project Organization (PxO) focused on Financial Flows.
Understanding the contractual terms and conditions and advising about all financial matters in contract, focusing on guiding on competitiveness improvement.
Supporting Claim Management (jointly with Project Manager & and Contract Manager), focus on finance topics, risks profile (support amendments wording).
Managing and analyzing costs, revenue and profitability.
Preparing timely forecasts for sales, costs, margin and cash.
Transforming data analysis into real insights focusing on profit improvement.
Permanently looking for liquidity flows and working capital optimization and promote cash culture in the project.
Ensuring billing process (external or internal) is made on a timely manner.
Ensuring, managing and monitoring foreign exchange exposures and Contract Price Adjustment (CPA) indexes evolution (help to define indexes to be used).
Warning on any deviation that may affect the tax structure (Tax guidance) proposed at tender stage.
Supporting the finance teams in the monthly closing process and reporting Project financials in a suitable manner.
Supporting requests made of Performance Management Group.
Challenge eligibility and relevance Capex & R&D analyzing impacts and optimizing how to implement and informing Operations Finance about the amounts considered at tender stage.
Reconciling project data and General Ledger on regular basis.
Ensuring project contractual bonds and guarantees are issued on due time and request release "as soon as possible", avoiding unnecessary expenses.
Measurement / Key Performance Indicators

(Evidence of good performance related to key tasks and responsibility mentioned above, use to measure success in the role)

Achievement of financial targets of the project (ie: project margins compliance, project cash flow in line with targets, kips fulfillment, etc.)
Compliance with ALSTOM rules & processes
Timely and accurate Project Review (CPR/RPR) & Monthly PR
Monthly reporting accurate and on time

Main Required Competences

Educational Requirements

Mandatory: