Execute various recruitment and HC administrative processes and support the HC teams in delivering a consistent service that supports the business.
Requirements
- Matric
- Degree/Certificate in Human Resources or related field
- Minimum requirement - Diploma and a Graduate preferred
- 1-2 years HC Administration Experience
Internal Process
- Provide bulk recruitment administrative support.
- Prepare job advertisements and post on the relevant platform to attract suitable candidates.
- Review and screen CVs received from job advertisements and in collaboration with the HR team shortlist relevant candidate in line with the selection criteria.
- Conduct telephonic interviews with candidates to assess candidate suitability.
- Conduct reference, probity checks and background checks on shortlisted candidates and provide feedback to the relevant stakeholders.
- Book and co-ordinate the logistical arrangements for the recruitment and assessment process (interviews, meeting rooms etc.).
- Co-ordinate and support the on-boarding and integration programme for new employees.
- Capture and maintain employee and position management data on the relevant system and ensure that data quality and integrity standards are adhered to.
- Compile employee documentation and ensure that HR documentation is timeously and accurately submitted to the relevant stakeholders.
- Accurately capture employee contracts on system.
- Ensure that all contracts and payroll documentation are submitted to payroll within the agreed timeframe. Quality check payroll documentation to ensure completeness.
- Facilitate the exit process by providing exit documentation to relevant parties and coordinating the logistical arrangements.
- Assist HR team with projects and research on an ad hoc basis.
- Build and maintain relationships with clients and internal and external stakeholders.
- Deliver on service level agreements made with clients and internal and external stakeholders in order to ensure that client expectations are managed.
- Make recommendations to improve client service and fair treatment of clients within area of responsibility.
- Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service.
- Develop and maintain productive and collaborative working relationships with peers and stakeholders.
- Positively influence and participate in change initiatives.
- Continuously develop own expertise in terms of professional, industry and legislation knowledge
- Contribute to continuous innovation through the development, sharing and implementation of new ideas.
- Take ownership for driving career development.
- Identify solutions to enhance cost effectiveness and increase operational efficiency.
- Manage financial and other company resources under your control with due respect.
- Provide input into the risk identification processes and communicate recommendations in the appropriate forum.
