Liaison Officer NEW

Position Summary

Industry: Education & Training

Job category: Others: Education and Training

Location: Potchefstroom

Contract: Fixed Term Contract

Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.

Introduction

NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS) FACULTY OF HEALTH SCIENCES PC CENTRE FOR PHARMACEUTICAL AND BIOMEDICAL SERVICES POSITION NUMBER: NEW VACANCY: LIAISON OFFICER PEROMNES GRADE: 10 EMPLOYMENT TYPE: FIXED-TERM APPOINTMENT PURPOSE OF THE POSITION Under specific supervision, performs a variety of pharmaceutical related administrative duties to assist in the smooth running of the administration of the division. The variety, complexity and level of supervision required, amongst others, directly influence the final job level.

Job Description

KEY RESPONSIBILITIES:

Deputy Responsible pharmacist tasks

• Weigh high scheduled reference standards.
• Distribution of high scheduled samples and standards to analysts (signing in and out)
• Balancing of off high scheduled reference standards and sample amounts.
• Discarding of high scheduled samples and standards.
• Signing off, of lists for discarding of samples and reference standards

Deputy Client services officer tasks

• Collection of all analytical methods and other relevant information (quotes for reference standards and HPLC columns) for preparation of sample testing quotations.
• Prepare and manage quotation database and submit quotations and relevant information to clients.
• Compile preparation lists for projects

SAHPRA custodian

• Receival of Post Market Surveillance and Investigational samples and methods, unpacking, and preparation of samples and methods (blanking samples and/or methods where necessary)
• Management and storage of samples
• Compiling of worksheets
• Liaising with SAHPRA staff

Handling of samples

• Unpack test sample parcels, report discrepancies & make inquiries.
• E-mail notification about sample delivery to managers & acknowledgment of receipt to client where required.
• Appoint sample codes & label samples.
• Compile worksheet
• Check reference standard availability and report deficiency.
• Visual examinations of samples as part of receipt process & report visual observation
• Verification of sample receipt & worksheets
• Scan & save letter, worksheet & CoAs received with samples.
• E-mail communication about availability of worksheets.
• Deputy of sample distribution to analysts.
• Storage of samples & sample storage & maintenance.

Method management and control

• Knowledge, comprehension and adherence to the quality system of RIIP/CENQAM.(Quality Manual)
• Communication with client and management regarding the availability of test methods.
• Processing of test methods & electronic availability
• Managing the electronic & hard copies of test methods
• Control and maintenance of method lists.
• Making of notes on test methods as requested by client /manager.
• Removing of superseded test methods from use.

Template worksheet management and control

• Compile release template worksheet from method, quote & preparation list.
• Maintenance of template worksheets from updated methods and instructions form managers & customers.

Handling of reference standards

• Deputy for distribution of non-scheduled to schedule for reference standards.
• Check validity of pharmacopoeia standards on the specific website.

Occupational Health and safety

• Adherence to laboratory OHS as required by policies and procedures.
• Promoting Responsible and safe working practises..

CPBS Sustainability

• Promoting quality culture by attending planned training sessions, eliminating quality management system related deficiencies by being actively involved in Investigations, CAPA and Risk management activities, thereby adding value to the QMS.
• Promoting business and customer service targets by: Providing support to the CPBS as required by Section/Division, Managers and QMS requirements.
• Time management and planning (including leave trends, working hours)
• From time to time, managers can expect staff to perform tasks, not defined specifically in the job description that will be to the benefit of the general business of RIIP/CENQAM. The tasks will be related to the general

Minimum Requirements

MINIMUM REQUIREMENTS:

• B. Pharm (NQF Level- 7)
• Registered Pharmacist with the SAPC.
• A minimum of 2 years experience in administrative work and In-house training.

Added Advantage

• A minimum of 1 year experience in Laboratory.

Functional / Technical Competencies (knowledge And Skills)

• Knowledge and skills regarding the use of specific office software programs: Word and Excel
• Knowledge and skills regarding the use of the internet and electronic mail.
• Knowledge of the structure and content of the appropriate language including the meaning and spelling of words relating to medicines and chemistry, rules of composition, and grammar.
• Knowledge of principles for good communication with customers, co-workers, and managers.
• Knowledge of laboratory activities to understand and enhance flow of required tasks
• Knowledge of basic scientific calculations.
• Knowledge of GMP/ISO 17025.[

BEHAVIOURAL COMPETENCIES

• Must function as a team member and able to work well in group settings
• Positive and pro-active attitude
• Work accurately and systematically
• Willingness and ability to learn new techniques
• Able to prioritize tasks and manage own time well
• Able to work independently and unsupervised
• Attention to detail
• Punctual, responsible, and reliable

Remuneration

The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.

ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Anita Wessels on 018 299 2325

ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Janine Da Gama on 0169103451

CLOSING DATE: 10 November 2023

PLANNED COMMENCEMENT OF DUTIES: 01 January 2024



Kindly take note: applications must be submitted online through the official nwu vacancy website.

Incomplete applications and those submitted through any other platform will not be considered.

The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.

The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.

If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.