Office Administration, Multitasking, Phone Manner, Organization Skills, Office Operations, Skilled Multi-tasker, Microsoft Office, Oral Communication, Communication
Job description
The Company: 4D Innovations Group (Pty) Ltd t/a ESET Southern Africa
Role Name: Office Administrator
Location: Belmont Square, Rondebosch, Cape Town
Type of Position: Half-day
Hours of work: Monday Friday, 08:30am to 12:30pm
To apply for this position please click on the following link: https://vhrs.co.za/job_openings/office-administrator/
Daily Responsibilities:
- Maintain supplies in the kitchen (groceries, cleaning detergents, stationery supplies)
- Ensure stock rooms are tidy
- Maintain asset register (excluding IT equipment)
- Ensure furniture and equipment is well maintained and fixed when required
- Supervise service providers (Bidvest (indoor plants), ADT, Rentokil, Servest Hygiene, Servest Cleaning, Recycle 1st, Clear Data)
- Maintain parking allocations for employees
- Liaise with landlords on general building matters
- Assist marketing with office events and planning when required
- Assist with local travel bookings for sales and marketing teams
- Supervising Receptionist and Cleaner, always ensuring office is neat and clean, and ensuring coverage when receptionist or cleaner are unavailable
- Assist marketing with the up-keep, catering and special requests for the rugby box at Cape Town Stadium
- Ensure employee whereabouts for the day are correct and communicated to the whole team
- Support Executive team with ad hoc administrative items when necessary
- Matric
- Computer literacy
- MS Office Intermediate skills level
- Minimum work experience 5 years
