Office Administrator

Primary Purpose of the JobTo provide extensive support inclusive but not limited to admin, secretarial and functional support to the Managing Director, and to the GTG Regional Manager as needed. The individual will be responsible for the day-to-day operational running of the Office Main Duties and ResponsibilitiesAdministrative

Administrative assistant general duties
Ordering of stationery for region
Courier administration
Archiving of Information
Preparation of Credit Note and Write Off Requests
Assist with Debtors administration & Receipts
Responsible for pretty cash including monthly report and reconciliation to finance.
Capturing and administration of client invoicing
Assistance with following up on debtors
Preparation of Credit Note and Write Off Requests
CRM administrator
Assistance with following up on renewals
Filing of sales/RAs/TOE documentation
Coordinating resolution of IT, telephone connectivity, printer issues etc.
Technical meeting minutes
Ad-hoc projects
Open job cards on BEE Trax and Portal
Preparation of BDO BEE scorecard on BEETrax and compilation of records
Certificate authenticity validations
Coordinating collection of BEE certificates for clients where requested
Maintain file movement register
Administer the issuing, scanning, uploading, printing and delivery of certificates and reports.
Assist with capturing information on relevant systems.
Assisting with coordinating of functions/events/training, etc
Distribution & administration of Monkey Survey / customer survey questionnaire administration

Tenders

Maintain certified copies of tender docs. i.e. accreditation, CM29 etc. and other tender records.
Preparation of RFQs including application forms, drafting docs and pricing packages , SBD docs, etc.
Maintain CSD database information

Sales

Source leads to potential client base and Market BDOVS services for B-BBEE to potential and existing client base.
Support the MD/regional manager with input into the development of national marketing strategy and execution of tasks related to national marketing strategy.
Marketing cold calling for regions
Assistance with sales admin and follow ups
Preparation of Marketing packs/brochures, etc
Establishes, develops and maintains business relationships with current customers and prospective customers in the assigned territory/market segment to generate new business for the organizations products/services.
Expedites the resolution of customer problems and complaints.
Able to source leads and follow through to sale and engagement
Able to work in a team environment to ensure optimal delivery of services
Manage client relationship
Source leads from BDO partners and departments

Qualifications, Recognition Of Prior Learning, Work Experience, And Knowledge

Qualifications/Recognition of Prior Learning equivalent

National Diploma - Administration and Office Support or other relevant admin qualification

Work Experience

3-5 years experience as an Office Administrator

Requirements

Drivers license and own vehicle

Knowledge

Proficient in the use of common computer applications and software such as programs within Microsoft Office (Excel, Word, PowerPoint, etc).
Well-versed in data entry, report compilation, and answering virtual correspondence using different software applications.

Competencies: Technical & Behavioural

Technical Competencies