The Administrator`s main area of responsibility is to support the Team with all administrative and document control requirements.
KEY PERFORMANCE AREAS
- Assist In coordinating projects correspondence/documents - i.e. delivering, filing, emailing, etc.
- Manage correspondence registers.
- Compile letters with content provided.
- Issue & receive letters and other communications.
- Review correspondence for editing purposes prior to Issue.
- Take and circulate minutes of project meetings.
- Coordinate venue bookings and project meetings.
- Copying, scanning and printing of documents.
- Answering of phones and direct calls.
- Prepare presentations, letters, general typing, etc.
- Responsible for facilitating the FFD process for new employees and assist with access and hosting for visitors for the project.
- Any other general administration actions required by the FAM/Construction Manager/PM for the benefit of the department or PM/CLs to the benefit of the project/s.
- Grade 12 or equivalent SAQA approved qualification + 2 years related experience.
- SAQA accredited Certificate/ Diploma in administrative field is advantageous.
- Proven proficiency in MS Word, Excel, PowerPoint and Acrobat Is essential.
- Comply with Lesedi Quality Management System.
- Work methodically with attention to detail.
- Respect deadlines and milestones.
- Act honestly, integrity and responsibility always.
- Independently initiate activities through self-motivation and assist others during quiet periods.
- Inform FAM If not having enough workloads for effective/productive time usage.
- Provide regular and accurate feedback on progress and issues.
- Perform professionally always - internal, external (Client, suppliers and partners).
- Compliance with general HR rules - time booking, leave booking, time keeping and affective time usage, etc.
