Office and General Services Manager

JHB - Northern Suburbs, Gauteng

We are seeking a dynamic and organised individual to fill the role of an Office and General Services (GS) Manager in our Johannesburg office. Applications are invited from suitably qualified candidates to fill the vacancy. The candidate will report to the Managing Director and work collaboratively with other Business Support Departments and Technical Business Units.

The Purpose Of The Job

The successful candidate will lead and manage the GS Team and associated functions of the GS Department.

Job Description

We are seeking a full-time Office and GS Manager to manage and oversee various aspects of office management in a professional consulting environment at SRK House, comprising approximately 4000m2 of office space, which is home to some 260 staff. This is an onsite only position and the successful candidate will therefore be required to come to the office daily when on duty.

Based in Johannesburg, the successful candidate will be responsible for management and oversight of:

• Office-related expenses relevant to the annual budget.
• Reception duties, including deliveries and collections.
• Print room and associated machinery/equipment.
• Property related health and safety requirements.
• Security and access control and their monitoring systems.
• Full-time subcontracted service providers (e.g. for cleaning and security).
• Regular/scheduled and as needed subcontracted service providers.
• Storage areas/rooms, basements, and parking areas.
• Office layout requirements, including coordination and furnishing of workspaces (including procurement), furniture relocations, and furniture maintenance/repair.
• Valuations and insurance schedules for company assets.
• GS Department vehicles and equipment.
• General upkeep of office spaces, including maintenance/repair of windows, doors, floors/carpets, window blinds, air conditioning, etc.
• Solar panels, generator, invertor, earth cables, garden irrigation system, borehole and reticulation systems.
• Building, garden and grounds maintenance and improvement, including liaison with the landlord.
• Contractors undertaking internal (non-supporting structure) renovations and workspace reconfigurations.
• Hygiene and health compliance in kitchen and bathroom areas through daily inspection routine.
• Stock management and procurement of consumable supplies and equipment for the bathrooms and kitchens.
• Co-ordinating the use and set up/configuration of SRK boardrooms, dining area and patio area for in-house meetings and events, including arrangement of refreshments and snacks.
• Oversight of the canteen service provider, in conjunction with the H&S department.
• GS Department adherence with SRK Quality Management System (ISO9001:2018) and Health and Safety System (NOSA).

Qualifications, Experience And Skills

The ideal candidate will:

• Have Matric, plus a management, administration, finance or related tertiary qualification or currently studying towards an accredited full qualification.
• Have at least 5 years proven experience in office, facilities and/or general services management or related roles.
• Be computer literate, with proficiency in Microsoft Office Suite, including good Excel skills.
• Have strong leadership skills, excellent organisational and multitasking abilities.
• Have good communication skills, oral and written, which demonstrate a professional, customer-focused approach to completing assignments and representing the Company.
• Have a strong attention to detail with a focus on accuracy, meeting deadlines and have the ability to work under pressure.
• Have the ability to work independently and solve problems with minimum supervision.
• Have a strong sense of personal responsibility and accountability.
• Demonstrate honesty and ethics, upholding high standards of integrity and confidentiality in all matters.
• Understand and follow company policies and procedures.

Salary and rewards:

We Believe That People Are Our Major Asset. Our Ability To Attract And Retain Highly Motivated Employees Is Largely Dependent On The Opportunities That We Provide For Individuals To Satisfy Their Personal Goals Within The Framework Of The Organisation. To Achieve These Objectives, We Aim To

• Pay above-average packages for good performance and monitor the remuneration structure in each relevant market so that we dont fall behind.
• Accommodate individual preferences for work assignments and schedules as far as possible.
• Support an open-door policy. Where employees feel they have difficulty in discussing concerns with their seniors, they have direct access to any Partner, Member of the Human Resources Committee, or the Human Resources Manager, and ultimately the Managing Director.

We believe that a high-quality organisation relies on high quality employees in all posts and at all levels.

Upon becoming a permanent member of staff, the Company will endeavour to pay an annual performance bonus to each permanent employee as a reward for individual / financial performance. The Company reserves the right to pay an interim bonus during the year, normally in December. This forms part of the annual bonus.

The Company is an employee-owned Company. In line with the Company policy, an offer of available shares is made each year and employees are encouraged to invest in their Company. Partners consider the views of shareholders on the admission of new employees as shareholders.

Detailed applications must be forwarded to cmwessels@srk.co.za (Human Resources Department) or online via the website www.srk.co.za before 31 July 2024.

Applicants not receiving a response within two weeks after the application closing date should deem their applications to have been unsuccessful.