Our business is focused on deploying the highest quality Solar Photovoltaic and Onshore Wind energy projects. We offer Project Development (Wind & Solar), Engineering, Procurement and Construction (EPC), and Operations and Maintenance (O&M) services for the transition to greater utilisation of sustainable energy globally and are also a recognised leader in off-grid hybrid solar-wind-battery-storage energy solutions.
JUWI has successfully installed over 400 MW in South Africa and over 5, 500 MW internationally. As a significant player for renewable energies, we are listed in the top 10 solar EPC contractors globally, employing more than 1, 300 people worldwide.
We are looking for you as a
Office Assistant (m/f/d)
Your Tasks
Objectives
To provide comprehensive administrative support to the Senior Management Team (SMT) and Administration & Internal Communications Manager.
Primary Responsibilities
Support to Senior Management Team:
- Coordinate meetings and prepare and distribute agendas and documents in good time. Take effective and accurate minutes for key meetings only (max 2 hours per week per Senior Manager) noting actions and performing basic follow-ups on action items.
- Diary management.
- Coordinate all domestic and international travel arrangements for the SMT and complete and submit relevant expense claims.
- Draft, review and send communications on behalf of the SMT.
- Maintain various records and documents for the SMT that meet company standards and guidelines e.g., document naming conventions, correct templates, formatting and editing etc.
- Manage tasks and queries on behalf of the SMT in a timely manner with the ability to establish priorities based on understanding of the requirements.
- Liaise with relevant internal stakeholders and teams to deliver various documents e.g., marketing materials, proposals, reports and presentations ensuring quality and consistency of output that meet standards and guidelines.
- Become familiar with the SMTs workload to assist efficiently.
- Attend to ad hoc errands as and when required.
- Responsible for managing travel@juwi.co.za mailbox, assigning TRFs to departmental administrators as required, and providing training, support, and back-up to travel bookers.
- Responsible for all international travel bookings for JUWI South Africa.
- Assist the Administration & Internal Communications Manager with the planning and coordination of larger staff events.
- Assist the Administration & Internal Communications Manager with the implementation and activities related to the roll out of the Employee Engagement Strategy (still to be scoped).
- Assist the Administration & Internal Communications Manager with the implementation and activities related to the roll out of CRM Dynamics / Contacts database (still to be scoped).
- Proactive assistance with the continuous improvement and implementation of office procedures and processes.
Qualifications And Experience
- Matric and/or relevant diploma.
- Minimum 5 years working experience as an Assistant.
- Excellent communication skills and telephone manner with the ability to write clear, grammatically correct communications to internal and external contacts in both English and Afrikaans.
- Good typing speed (60 wpm).
- Fully computer literate. Competent to an intermediate level in Microsoft Office packages e.g., Word, Excel, PowerPoint & Outlook - to be supported by certification.
- Comprehensive travel booking experience, both domestic and international.
- Event coordination experience.
- Strong organisational skills with the ability to quickly assess and prioritize work requests, managing diverse demands on your time.
- Self-motivated with the ability to work independently and carry out assignments to completion within parameters of instructions given, prescribed methods and standard acceptable practices.
- Must be able to work under pressure and meet deadlines in a fast-paced quickly changing environment while maintaining a positive attitude and providing excellent service delivery.
- Resourceful, can-do attitude.
- A proactive approach to problem-solving with strong decision-making skills.
- Meticulous and detail orientated.
- Assertive with excellent conflict and stress management.
- Active team member with the ability to establish good working relationships.
- Interpersonal and intercultural competencies. Experience in working in an international environment advantageous.
- Willingness to learn.
- Handle personal and confidential information with discretion.
- Professional and presentable.
- Drivers license and own transport (advantageous).
Joining JUWI South Africa, you can expect a hybrid work policy, market related salary, performance-based bonus and contribution to medical aid. More so, there is the opportunity to work for an ISO 9001:2015 certified matrix organisation. Experiencing people, processes, ideas and thought patterns from a global perspective. You will be joining a collaborative environment where growth is common and in fact, is encouraged.
Become part of a team that realises leading solar, wind and hybrid projects worldwide. JUWI Global has a high level of commitment and passion for its vision of 100% renewable energy.
Interested?
(Not matching all the requirements, Apply!)
Even if your profile does not match the job brief 100%, perhaps you match it 80% of the way, you could possibly be the right candidate for another position within the JUWI Group.
To apply, please submit your application via our recruitment portal and ensure that you submit your application in English.
We look forward to your energy!
JUWI operates in accordance with the Protection of Personal Information Act 3 of 2013 (POPI Act), and by submitting your personal information to JUWI (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that JUWI may utilise and process your personal information in accordance with the POPI Act.
