The Intelligent Debt Management (IDM) Group, South Africas largest and multi-award-winning debt management company, has two positions available for an Office Coordinator.
We are seeking an organized, detail-oriented Office Coordinator to join our team. The Office Coordinator will play a crucial role in ensuring the smooth and efficient operation of our office. This role requires strong organizational skills, excellent communication, friendly and welcoming demeanor and the ability to multitask effectively. The ideal candidate will be a proactive problem-solver who can work independently and collaborate with colleagues to support the daily operations of the office.
Requirements
Candidates must be able to demonstrate:
- Proven experience in office coordination or a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Knowledge of office equipment and basic maintenance.
- Familiarity with office software and equipment.
- Discretion and ability to handle sensitive information.
- Flexibility to adapt to changing priorities and responsibilities.
- A positive and engaging attitude in dealing with people.
Front Desk Management:
- Greet and assist visitors, clients, and employees in a professional and friendly manner.
- Manage incoming and outgoing mail, packages, and deliveries.
- Provide coffee, water and refreshments to guests
- Provide administrative support to various departments and executives as needed.
- Schedule meetings, appointments, and conference rooms.
- Prepare and distribute documents, reports, and correspondence as required.
- Monitor and replenish office supplies, ensuring that necessary items are in stock.
- Maintain inventory records and place orders when supplies run low.
- Oversee office maintenance, including managing vendor relationships for repairs and maintenance.
- Ensure a clean and organized office environment, including arranging for cleaning services.
- Assist in planning and organizing company events, meetings, and conferences.
- Coordinate catering, equipment setup, and logistical arrangements for events.
- Maintain and update office databases, records, and filing systems.
- Ensure confidentiality and security of sensitive information.
- Ensure compliance with health and safety regulations and guidelines.
- Implement safety protocols and procedures within the office.
- Collaborate with colleagues and departments to facilitate effective communication and teamwork.
- Provide support and assistance as needed to maintain a positive working environment.
- Participate in and assist with special projects as assigned by management.
Being South Africas largest company of its kind IDM is continuously growing, with no signs of stopping.
One of our core values is growing people and we take that very seriously. We have internal learning opportunities to better our people, and leaders who are experts in their fields and freely impart knowledge and are open to new ideas. As one of our people said, you can speak to anyone here. Your rank doesnt matter. You are listened to.
Our culture is one of collaboration, diversity, and helpfulness. That goes for our people internally and how we deal with our clients.
Other Key Benefits
- We make sure our employees are mentally and physically healthy with Healthy Together campaigns throughout the year.
- We have a vibrant office in a lively part of the city, meaning you have easy access to stores and outlets if you need.
- We offer company benefits like a half day off on your birthday, medical aid, retirement annuity, and further study opportunities should you meet relevant requirements.
- We have a culture of growth, meaning you have access to move both upwards or across in the business if you want to.
