Office Manager Bookkeeper PA

Office Manager / Bookkeeper / PA

MINIMUM REQUIREMENTS:
Proven experience in an office management / related with financial experience essential
Experience with management accounts highly advantageous!
SAGE ONE accounting experience or similar
Very strong administrative and organisational skills – functions, conferences, meetings
Strong Microsoft Office skills specifically using MS Word and MS Excel

KEY RESPONSIBILITIES INCLUDE:
All financial information captured
Write up and manage the cashbooks
Management of inventory of literature stock controls (spot checks/systems etc)
Books to trial balance
Manage the capture all daily transactions of expenditure, literature sales and purchases
Prepare or manage a cash flow report to Financial Chairperson
Prepare monthly financial reports
Do accounting investigations and find resolutions
Pay utility accounts and property management accounts
Pay SARS and UIF monthly and prepare annual returns (may be outsourced)
Maintain petty cash daily
Arrange for payments and maintain records of approval by Board of Trustees
Keep accessible all relevant documentation in preparation for external audits
Outsource and keep all filing of financials up to date
Keep filing of all correspondence up to date
Purchase all stationary and office requirements
Office Management – clerical staff
Property management : Attend Sectional Title AGM
Oversee office maintenance
Supervise cleaning of office
Prepare and manage all foreign exchange transactions
Invoice sales of literature
Co-ordinate and oversee bi-annual stock takes with volunteers
Print out stock inventory list for stock take and conduct regular spot checks