Operations Assistant

• Maintain MANCO Calendar
• Maintain MANCO templatesMaintain, communicate, remind and check Brand Reporting
• Duties (Managed in Project management application, Includes ALL brands Includes all management reporting)
• Do bi-weekly reporting and recordings
• Do monthly reporting and recordings
• Maintain INF OPS Folder in Work drive
• Draft KPI's and maintain /update KPI's monthly.
• Create OKR's in project managing application for all brands and departments annually
• Draft SOP's & Policies
• Manage all INF OPS related communication to INF Team
• Manage cleaners' duties daily for both properties
• Manage stock orders for kitchen and building
• Manage deliveries and collection at Longmeadow office
• Manage maintenance and repairs at INF Riley road building
• Manage queries for facilities on both properties
• Manage all keys and masters to INF Riley building
• Manage all SLA's building related, eg. Pest control, hygiene control, etc.
• Do insurance claims on facilities when necessary and facilitate repairs after claim approvals.
• Update and maintain the Asset list/register
• Ensure movement is tracked on asset App
• Ensure asset value is balanced by accounts quarterly
• Ensure HR attached asset policies

Act as a channel / filter of communication on all legal matters to control:

i. Cost of legal

ii. Time required and feedback

iii. Track progress on cases

• Ensure proper process flow and procedures on all legal matters are followed.
• Assist with contractual translation to new Zee's
• Keep track of costs on all legal matters at lawyers
• Consistently manage own priorities to achieve all deliverables
• Follow any lawful and reasonable instruction from the GM
• Act as part of the team and always assist other members of the team to achieve common goals
• Consistently live and be an example of the Company values
• Critical Thinking
• Communication Skills
• Prompt and punctual response/feedback,
• Factual Feedback
• Problem Solving
• Online presence

RequirementsExperience In Administration Duties.

Knowledge of business processes and functions (Business Admin, Legal, Procurement, Project Management & Operations.)

Strong analytical ability.

Detail-oriented.

Ability to listen / read to instructions and carry them out independently.

Tech-savvy.

Adaptable to quick changes.