Purchase Orders Clerk | Secure Solutions, Head Office

Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

Job Introduction

G4S Secure Solutions (SA), a leading provider of integrated security management solutions has a vacancy for a Purchase Orders Clerk based at our Head Office in Centurion, Gauteng

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which the Purchase Orders Clerk plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

Role Responsibility

Main Purpose of the Role

This role is responsible for supporting the day-to-day requirements of the other various Company Departments relating to all Logistics, Procurement and Administrative aspects by means of Control, Facilitation, Reporting and Information Sharing.

Effective administration and control of assets

• Order and maintain uniform stock, and issue stock as required
• Consolidate all requirements do stock take before placing orders for printing & stationary.
• Effective Purchase order administration and financial cost controls
• Raise Purchase Orders for all purchase order requests received
• Ensure that Purchase order execution is in line with process time-frames as per official process flows
• Ensure that all deliveries are received at the destination
• Ensure that all deliveries meet SLA requirements
• Liaise with suppliers to ensure the fulfilment of orders
• Follow up with both suppliers and internal customers
• Facilitate returns process where goods are found to be incorrect, or quality is found to be faulty
• Escalate non-conformance to process time-frames, SLA requirements, quality faults and poor service delivery
• Provide daily, weekly and monthly statistical data as stipulated in functional process detailConform to budgets on all aspects
• Month-End Deadlines of POMS (Purchases, GRNs, Stock Status & Issues)
• Ensure that dead stock is kept to a minimum at all times
• Consolidate monthly reports
• Ensure monthly stock takes take place

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year
• Participate in safety forums created by the company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meeting /committee /representative / management
• Attend safety education and refresher programs
• Comply with safety policies and procedures at the workplace
• Distribute safety information as and when required

The Ideal Candidate

Qualification and Experience

• Grade 12 / Matric Equivalent
• Minimum 2 years experience in a similar role.

Skills And Attributes

• Excellent Computer Literacy (Microsoft OS / Google Workspace)
• Attention to detail
• Understanding the organisational environment
• Understanding the organisations goals and objectives
• Dealing with changing circumstances
• Supporting and working with others
• Deadline oriented
• Dealing with complexity
• Managing a high pressure environment
• Delivering great customer service
• Sharing and co-operating

We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage