Payroll Administrator - SAP (12 month Fixed Term Contract)

Job Purpose:

The incumbent will assist in administering payrolls for multiple employees with multiple pay cycles, by taking on such tasks as submitting input to relevant providers to deliver a successful payroll.

Key Responsibilities:

Capture information on SAP including leave, sick leave, time worked, overtime, maternity leave, PPH worked, allowances, shift allowances, garnishee orders
Processing salary payments, acting allowance, salary increments, promotions, transfers, union deductions, cost centers, subsistence allowance, pension, medical, use of company car
Loading new engagements and terminations
Maintain employee data (change in address and banking details. etc.)
Run payroll operations and verify that the pay decision complies with legislation
Perform daily payroll department operations
Manage workflow to ensure all payroll transactions are processed accurately and timeously
Reconcile payroll prior to transmission and validate confirmed reports
Audit monthly payroll recons for salaries, overtime, leave and third parties
Draft and submit monthly reports for headcount, acting allowance and salary verification for HR Shared Services Anglophone
Processing third party payments on Standard Bank e.g. Old Mutual, MIBFA, SARS, garnishees and Medical Gap insurance
Maintain all aspects of Payroll and HR administration processes related to external providers, e.g. pension fund administration, medical aid administration and funeral fund administration
Understand proper taxation of employer paid benefits
Execute time and attendance processing and interface with payroll
Work closely with finance staff to ensure accuracy of payroll, labour costing, and employee benefits postings to the general ledger
Work on special initiatives from analytical projects to employee communication

Management System

Keep up to date with developments with respect to the management system, as well as apply the policies and procedures relevant to the position
Communicate improvement possibilities with respect to the management system to the relevant process owner or directly to quality & customer satisfaction and participate in improvement initiatives
In constant partnership with business leader, proposes efficient HR solutions (costs / time) that are suited to the business challenges and guarantee the application of Group HR policies
TalentLink Helpdesk - Support verification of authorization for all documentation/procedures e.g. requisition forms, time sheets, overtime authorities, acting forms, standby, callouts, rebates travel documents and leave forms
Provide HR services and support to other departments and responding to TalentLink employee tickets
Administering recruitment and selection: drafting appointment letters, regrets, job change, transfer, employment confirmation and probation letters, scheduling interviews and job knowledge assessment test
Administering personnel information to always ensure prompt maintenance of staff records including archiving and filing
Maintain all aspects of the Payroll and HR administration processes related to external providers, pension fund administration, medical aid administration and Funeral fund administration.
Notify third parties when employees Resign, Retire and Death in service.
Assist with the implementation and improvement of compensation, benefits, and administration systems.
Handling walks ins, employee queries, death claims for extended family and employees in the organisation
Draft and submit reports to various delegated authorities as and when required - headcount, acting, leave reports etc.

Qualifications

Role Requirement: