Payroll & Benefits Administrator

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

What You Will Do

At Volvo Trucks you will contribute to the transformation of our company, the transport industry and society at large.

The main purpose of this position is to ensure that all the administration pertaining to the payroll and benefits process is dealt with in an efficient manner. This position will administer all employee payroll administration and benefits. Providing general HR support as a member of the HR Service Centre Team.

Reporting: This position reports to the Payroll Manager.

Job Objectives

• Administer various employee benefit programs, such as medical aid, provident fund, group life and disability cover.
• Medical Aid administration will include, but not limited to, processing of new, terminated and changed members.
• Provident Fund administration will include, but not limited to, requesting of benefit statements, nomination of beneficiaries, withdrawals on the portal, death claims, increases, annual benefit statements and new employee welcome packs.
• Coordinate Medical Aid revision.
• Conduct new employee benefit enrollments.
• Coordinate annual benefit changes.
• Filing and organising of all benefits paperwork.
• Collaborate with payroll and other HR team members regarding benefit changes.
• Capture benefit changes on the payroll.
• Capture benefit changes on third party portals.
• Verify new employees on the payroll and link benefits.
• Verify changes in bank details and personal particulars on the payroll.
• Create Confirmation of Employment and Certificate of Service letters.
• Collaborate with the Payroll Specialist with regards to UI-19 and COIDA Return of Earnings forms.
• Employee Self Service administration and approval.
• Reconcile third party schedules/portals against payroll and prepare cheque requisitions for payment.
• HR System administration and maintenance including the telephone and CRM systems.
• Upload and maintain documents on the payroll system monthly.
• Assist with audits as and when necessary.

Qualification & Work Experience

• HR Quliafication is essential.
• Minimum 3 years experience in human resource and benefits administration.
• Computer Skills: MS Office.
• PaySpace experience will be beneficial.
• SAP Success Factor experience will be beneficial.

Key Competencies

• Must be willing to learn other software as needed.
• Strong Excel Skills (Pivot Tables, VLOOKUPs).
• Strong administrative background in benefits.
• Must have excellent written and verbal communication skills.
• Must have excellent organizational skills.
• Must be detailed oriented and have the ability to multi-task.
• Must be able to work under pressure to meet deadlines.
• High emphasis on customer focus within agreed Service Level Agreement.

Short listed candidates must complete and sign personal verification permission, consent and indemnity declarations, to inter alia perform reference, criminal, credit, qualification, vetting process (if applicable to position) and any other

checks deemed necessary.

Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer. We encourage people with disability to apply.

We value your data privacy and therefore do not accept applications via mail.

Who We Are And What We Believe In

Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.

Applying to this job offers you the opportunity to join Volvo Group. Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100, 000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the groups leading brands and entities.

At Volvo Trucks you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move the world we want to live in.