Wages Clerk

We are currently on a search for a Wages Clerk the main purpose of the role will be to provide administration support to the Payroll Team and payroll functions.

KEY RESPONSIBILITIES

PAYROLL

Ensuring that all payroll input is received on time and in accordance with payroll deadlines
Liaising with line management regarding outstanding payroll input
Recording receipt of documentation required for the processing of payroll
Ensuring that all payroll input is distributed to the relevant Payroll Administrator on time
Processing of PMFs which require the following changes to be made on payroll:
Department or cost centre
Rates of pay
Position
Transfer, new engagement, terminations
Job Title
Printing and issuing of payslips in accordance with payroll deadlines
Ensuring that employees receive their corrected payslip when a wage query has been resolved

TIMESHEETS

Printing timesheets in accordance with payroll deadline schedule
Distributing, collecting, and verifying timesheets in liaison with line management, the Payroll and HR Team
Ensuring that all timesheet queries are resolved according to the deadline schedule and before the payslips are generated.

TIME AND ACCESS

ID Card / Bio-metric Allocation
Responsible for ensuring that all wage employees are enrolled onto the Time and Access system by means of an ID card and / or biometric enrolment to ensure access parameters are set in accordance with time and access requirements and to ensure accurate payment of wages
Responsible for trouble shooting access control and clocking issues together with IT and service provider to minimize disruption to accurate payment of wages as a result of missing clocking.

CONFIDENTIALITY

Ensuring that the strictest confidentiality is maintained, and that employee information is managed in accordance with POPI legal requirements

ADMINISTRATION SUPPORT

Providing efficient and on time administration support to the payroll team
Ensuring that the payroll deadline schedule is adhered to by all internal customers and ensure that this is regularly communicated and understood

FILING

Ensuring that all processed payroll documentation is filed in accordance with departmental, legal, and auditing requirements
Ensuring that documentation is easily accessible and retrievable on request

CLIENT LIASON

Acting as the first point of contact for all payroll queries with line management
Ensuring that queries are understood and referred to the relevant payroll administrator for investigation and resolution
Providing timeous feedback to line management regarding any query related to payroll

MINIMUM REQUIREMENTS