Payroll Team Leader

JOB PURPOSE

Ensure Payroll Compliance. Balancing the payroll accounts by resolving payroll discrepancies. Proactive, organised and sound analytical/problem-solving skills. Specialist knowledge and experience running all aspects of a payroll function.

Responsibilities

Financial Management and Control

Work within established systems to deliver prescribed outcomes for a designated area of financial control. Assist the manager in reconciling and payment of Annual Management Bonuses and Commission Earner Bonuses. Ensure that all the necessary checks (including negative balances, termination, new starters etc.) are conducted before the monthly payroll is finalised. Assist with AVS bank verification as well as verification of forensic reports.

Payroll Administration

Responsible for compiling the monthly third-party payment schedules for the group. Control and reconcile salary variable payments i.e. (Overtime, Incentive and Commission ie all Variable earnings. Perform high level review of payroll administration data for errors, omissions and inconsistencies for data integrity.

Regulatory and Compliance Management

Investigate all kinds of incidents and reports and provide expert advice to more senior colleagues. Minimise risk exposures and ensure adherence with regulatory standards by working with all internal functions to make sure compliance programs are properly implemented. Ensure SARS submissions and queries as well as EMP 201 queries and submission are completed and ensure COIDA/WCA returns and IT88 reconciliations and provide schedules and proof of payment to all vendors. Responsible for internal audit and External audit requirements. Prepare and process year-end and Bi-Annual tax submissions.

Performance Management

Monitor the performance of the team; allocate work and review completion, take appropriate corrective action to ensure timeliness and quality; contribute to formal individual performance management and appraisal. Coordination and team management to ensure payroll staff performance by daily management of job results by planning, monitoring, and appraising job results.

Data Management

Manage basic aspects of the data management system with guidance fromsenior colleagues. This includes being responsible for developing or operating basic elements of the data management systems to deliver prescribed outcomes. Maintain payroll information by designing systems; directing the collection, calculation, and entering of data as per deadlines.

Knowledge Management System

Work within established knowledge management systems to deliver pre-set outcomes for area of responsibility. System Management and process improvement - Administer and maintain the companys payroll system, ensuring data integrity and system functionality. - Identify areas for process improvement and implement changes to streamline payroll operations. - Stay updated with changes in payroll regulations and laws and incorporate the necessary changes into Sage 300 - Configure and develop effective utilisation of payroll software and systems.

Leadership and Direction

Explain the local action plan to support team members in their understanding of what needs to be done and and how this relates to the broader business plan and the organisation's strategy, mission and vision; motivate people to achieve local business goals. Provide guidance and support to the payroll team members, monitoring their performance and providing constructive feedback. Conduct regular team meetings to review processes, resolve issues and communicate changes in policies or procedures.

Operational Compliance

Develop knowledge and understanding of the organisation's policies and procedures and of relevant regulatory codes and codes of conduct to ensure that payroll information is accurately maintained and actioned in accordance with the required standards and procedures.

Insights and Reporting

Prepare and coordinate the completion of various reports and be responsible for compiling the monthly variance threshold reports, BBBEE reporting to relevant stakeholders in the business and statutory reporting for STAT SA.

Internal Client Management

Help manage internal clients/employees by carrying out standard activities and providing support to others. Resolve payroll queries accurately and timeously on a daily basis and ensure accurate turnaround time and customer satisfaction to all employees.

Continuous Improvement

Contribute to reviewing existing operations in own area of work and generate new ideas to assist in identifying continuous improvements in Payroll.

Personal Capability Building

Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation where relevant to improve performance and fulfill personal potential. Ensure up to date knowledge on legislative changes relating to Payroll and maintain an understanding relevant technology and industry best practices through ongoing education, attending conferences, and reading specialist media.

General Education