Personal Assistant

Job Purpose

Ensure that the operational running of the Executive Office and, all key stakeholders pertaining, is managed effectively and efficiently, while exercising professionalism and confidentiality.

Responsibilities

Stakeholder Engagement

Contribute to stakeholder engagement through engaging with internal and external stakeholders, finding out their needs/issues/concern and reacting to these by arranging meetings and events and drafting supporting materials to promote understanding and commitment. Engaging across all levels of the organisation, up to Board level.

Business Meetings/Events Arrangement

Schedule appointments, make arrangements for internal and external meetings and conferences, and organise travel plans following instructions to ensure more senior colleagues, or a senior executive make best use of their time.

Operations Management

Provide operational support by performing a range of route activities using existing systems and protocols. Exercising discretion in carrying out activities.

Work Scheduling and Allocation

Organise own work schedule in order to get the job done, coordinating with support services and assigning short-term tasks to others if necessary.

Client & Customer Management

Help manage internal and external clients by carrying out standard activities and providing support to others.

Internal Communications

Use the internal communications system to access specific information.

Budgeting and Costing

Carry out simple tasks as part of the budgeting process.

Facilities

Support others by performing a range of facilities management activities.

General Education

Grade 12/SAQA Accredited Equivalent (Essential);

Secretarial diploma (Advantageous)

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