Personal Assistant

Virtual Personal Assistant
Location: South Africa (Remote)

About Us:
We are seeking a highly positive, motivated, and pragmatic individual to join our team as a Personal Assistant. The ideal candidate will have extensive experience in providing comprehensive support, exceptional attention to detail, and a proactive approach to managing tasks. If you are an organized and efficient professional who thrives in a dynamic environment, we want to hear from you!

Key Responsibilities:

• Appointment Management: Schedule, confirm, and manage appointments, ensuring all details are accurately recorded and communicated.


• Application Support: Assist in filling out application forms for various purposes, ensuring all required information is provided and deadlines are met


• Travel Coordination: Arrange and manage travel logistics, including booking flights, hotels, transport, and accommodation, ensuring smooth and efficient travel experiences.


• Payment Assistance: Handle payments for hotels, transport, and other travel-related expenses, keeping accurate records and ensuring timely transactions.


• Ad Hoc Tasks: Provide support with various other tasks as needed, demonstrating flexibility and a can-do attitude.


• Attention to Detail: Ensure all tasks are completed with a high degree of accuracy, maintaining meticulous records and documentation.


• Communication: Maintain clear and effective communication with all parties involved, ensuring information is relayed accurately and promptly.

Part of the process is to record a video interview based on the following 3 questions: (We will share this link once you have made it to the shortlist)
Have you been an admin/executive assistant for a property finance brokerage in the past?
Have you been ad admin/executive assistant for a MD/CEO?
What tools and software are you proficient in for handling administrative tasks?

RequirementsExperience: Proven experience as a Personal Assistant or in a similar role is essential.
Organizational Skills: Exceptional organizational and time management skills, with the ability to multitask and prioritise effectively.
Attention to Detail: Strong attention to detail, ensuring all tasks are completed accurately and efficiently.
Proactive Attitude: Highly motivated and proactive, with the ability to anticipate needs and act accordingly.
Communication Skills: Excellent written and verbal communication skills.
Technical Proficiency: Proficient in using various software and tools for scheduling, travel arrangements, and document management.
Discretion and Confidentiality: Ability to handle sensitive information with the utmost discretion and confidentiality.
Adaptability: Flexibility to handle a variety of tasks and adapt to changing priorities

Preferred Qualifications:
Experience in booking travel and accommodation.
Familiarity with financial transactions and record-keeping.
Strong problem-solving skills and the ability to work independently.
Data entry into zoho/CRM and Smartr365
Exceptional at booking meetings into diary - diary management
Phone calls to lenders for our tech platform
Prepare interview questions for podcast for MD
Personal errands for MD - like moving addresses for mail when moving house amongst much more
Organising folders within data rooms for Merryoaks business
Assist preparing PowerPoint presentations

BenefitsR10 000 - R13 000 Per month
Remote working
A chance to work closely with a CEO & potentially take on new areas of responsibility
UK Hours - 9am - 6pm (You would work on SA public holidays but get 8 UK bank holidays off)