Kumba Iron Ore
We produce high-grade iron ore, the key component in steel widely used in construction and manufacturing across the world. Our activities include all aspects exploration; mining; processing and blending; shipping; marketing and selling. In South Africa, we have mining operations in the Northern Cape province, as well as a head office in Gauteng, and a port operation in Saldanha Bay, Western Cape.
Guided by our purpose and our values, we enable both high performance and purposeful action as we aim to re-imagine mining to improve peoples lives", delivering the metals and minerals that make modern life possible.
Job Description
Provide administrative support and manage the office of the Head of Department in a practical, timely and professional manner
- Adhere to all health and safety practices requirements.
- Promote good housekeeping to ensure compliance and an environment where team members can deliver their outputs within a controlled risk environment.
- Arrange travel, visas, and accommodation for the Engineering department by consulting with travel agents and relevant parties.
- Organize and coordinate all visits of consultants and other providers for the Engineering department according to procedures.
- Compile, coordinate, and monitor the departmental calendars.
- Book meeting rooms, catering, and equipment.
- Perform effective and efficient general office administration such as diary management and order processing, thus contributing to achieving the team objectives.
- Order stationery and other consumables for the Department.
- Take minutes for HODs meetings.
- Assist team members with time-related activities.
- Process Requisitions & SAP orders.
- Reconcile general and travel expenses in line with company policy.
- Log invoices received and submitted to accounts for payment.
- Perform expense reconciliation and invoice administration.
- Document Control:
- Process all documentation according to company policies and procedures and document control principles within specified time frames to ensure compliance.
- File all documents following document control requirements to ensure compliance and ease of retrieval for future reference.
- Distribute relevant documents to appropriate internal and external stakeholders (memos, DMR reports, legislative information, etc.).
- Perform a background search for documents necessary for ad hoc and formal inquiries (WIs, one-pagers, memos, etc.) and present them to the Supply Chain management team.
- Compile various monthly reports to provide feedback to relevant stakeholders.
- Grade 12 Certificate / N3
- Technical Secretarial Diploma or relevant
- MS Office and SAP and Excel
- SA Drivers Licence
- Proficient in organisational tools and techniques, able to maintain effective workflows.
- Skilled at data analysis and prioritisation, with the ability to make informed decisions based on metrics.
- Capable of providing professional service and support to clients, with a deep understanding of their needs and requirements.
- Experienced working collaboratively with teams, focusing on knowledge sharing and cross-functional assistance.
Who we are
We aim to lead the industry by pursuing ever safer and more responsible ways of working, demonstrating integrity and showing care and respect for people and the planet. That means we are constantly seeking new opportunities to mine and process our products sustainably, using less water, less energy and more precise extraction technologies. As the custodians of coal and other precious natural resources diamonds (through De Beers), copper, platinum and other precious metals, iron ore and nickel our extraordinary teams work safely and collaboratively, with the utmost consideration for local communities, our customers and the world at large.
How We Are Committed To Your Safety
Nothing is more important to us than ensuring you return home safely after a days work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, were also continually investing in new technologies from drones to data analytics that are helping to make mining safer.
Inclusion and Diversity
Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.
How To Apply
To apply for this role, please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of the process.
