Job Description
- Receives telephone calls in an environment where, in addition to the calls for the senior manager, discretion is required to decide to whom the call should be forwarded. In the process he job incumbent should finalize some enquiries.
- Utilizes discretion to decide whether to accept/ decline or refer to other employees' requests for meetings, based on the assessed importance and urgency of the matter.
- Ensures the effective flow of information and documents to and from the office of the manager.
- Scrutinizes routine submissions/ reports and make notes and /or recommendations for the manager
- Record minutes/ decisions and communicates to relevant role players, follow-up on progress made
- Coordinates logistical arrangements for meetings when required
- Collects and coordinates all the documents that relate to the manager's budget
- Identifies the need to move funds between items, consults with the manager and compiles draft memos for the purpose
- Remain abreast with the procedures and processes that apply in in the office of the manager
- Secretarial Diploma or equivalent qualification
- 3-5 Years' experience in rendering a support service to senior management
- Language skills and the ability to communicate well with people at different levels and from different backgrounds
- Good telephone etiquette
- Computer Literacy
- Good People Skills
- Written communication Skills
