Physical Asset Administrator

ROLE PURPOSE

Providing support to the Physical Asset Management Team to effectively organise and manage the administration and coordination of the department.

MAIN OUTPUTS3. Health & Safety4. Reporting5. Adhoc

• General Administration
• Manage administration activities for the Physical Asset Management team
• Filing and submission of all documentation.
• Provide regular feedback to all relevant staff and stakeholders to ensure compliance and governance
• Collate, distribute, and control sensitive information and reports to authorised persons
• Analyse, correct, consolidate, and prepare all physical asset management-related documents for reporting purposes.
• Update all relevant control mechanisms to reflect the current situation accurately
• Communicate challenges/concerns to relevant stakeholders timeously.
• Assist in managing all areas of key customer relationships
• Adhere to the BFMs Safety, Health, Environmental and Quality (SHEQ) Management Systems Policies & Procedures as applicable to this position.
• Adopt and maintain ISO policy, procedures and standards for the site
• Implement any measures you may identify in accordance with the standards and procedures
• Meet and maintain H&S Audit results of 75% per audit
• Prepare presentations for Physical Asset Management/relevant stakeholders when required.
• Update and maintain all records, including guarantees, COCs and approval documentation
• Compile and prepare statistics/reports ass and when required.
• Undertake such any other responsibilities as directed by Management.
• Responsible for further specific projects as delegated by the Executive.

QUALIFICATIONS AND SKILLSThe Applicant Must Meet The Following Requirements

• National Diploma in Administration or related qualification
• Certificate in Project management would be an advantage
• Grade 12
• Code B Drivers License
• Minimum 5 years experience in a similar environment
• Customer services experience and knowledge of service level agreements will be advantageous
• IMS (Integrated Management System)
• Microsoft Office (Intermediate) , SAP Knowledge

FUNDAMENTAL COMPETENCIES

• Good planning and organizational skills
• Initiative/Proactively
• Written Communication
• Service Oriented
• Attention to detail
• Business Acumen
• Decisiveness
• Display pursuit of excellence
• Maintain confidentiality
• Etiquette / Courtesy in Business
• Planning & execution skills
• Problem Analysis
• Demonstrate independence
• Relationship Building
• Listening
• Teamwork
• Good interpersonal skills