Portfolio administrator wanted

An exciting career opportunity exists for a portfolio administrator within a rental company in Durbanville.

Job requirements:

Salary based on experience and qualifications
Only people with property experience to apply
Communication & interpersonal skills
English & Afrikaans fully bi-lingual
Confident/assertive
Professional
Excel skills
Well presented
Building & maintaining long term relationships
Own transport and valid driver’s license
Well organised
Telephone skills
Positive attitude
Problem solving
Business sense
Work under pressure
Grade 12
Diploma/Degree an advantage
NQF 4 in real estate
Registration with Estate Agency Board with a valid Fidelity Fund Certificate
3 years full payprop function experience
Accounting qualification/background is advantageous
Rental collection experience
No hoppers to apply, only reply if you meet the requirements listed.
Full reference checks will be done on all shortlisted candidates.
Salary market related and dependent on the skills and experience of the individual.

Job responsibilities:

Annual Tax statements to be sent to Landlords for financial year end upon request
Send monthly data to TPN
Annual lightstone valuation to all investors with portfolio statement
Monthly income report to management
Minimum 2 - 5years’ property experience
Dealing with tenants and owners
Property investment knowledge
Dealing with high net worth clients
Check new rental file handed in is completed and all documents are signed
Upload lease to payprop and debit order form
Create property, create tenant and create invoices on payprop
What accounts are we paying for the Landlord? Have these accounts redirected to rental company.
Monthly statements to Landlord
Monthly statements to tenants and invoices
Attend to monthly reconciliation of rental payments
Attend to monthly account payments for Landlord
Attend to Deposit refund payments with written permission from owner
Load deposit processing fee on deposit refunds
Make sure mandates and fica are up to date
Fica compliance officer – GoAML – Sign all fica forms
Follow up on tenants in arrears as per strict process
Investors to be kept updated on late payments at all times
Eviction instructions to be handed to attorneys o.b.o owner if requested
Process credit check fee and set off against successful applications
Rental portfolio spreadsheet updated
Print off contracts expiring this month from payprop and ensure all invoices have been loaded
Attend to backlog on expired mandates and Fica
When warning letters are received by Body Corporate, send to tenant and keep track that it is followed.
Attend to problems with water and electricity accounts