Procurement Assistant

Globepak is looking for an experienced Procurement Assistant to manage the company's supply of products and services. The procurement assistant will provide administrative, clerical and reporting support to the Head of Procurement. This role will require sound reporting skills and strong knowledge of Pastel Evolution. By means of performing these reporting activities, combined with solid procurement experience and knowledge of the product range, this role will provide support to the supply chain. The responsibilities also include strategising to find cost-effective deals / suppliers and the best ways to cut procurement expenses so that the company can invest in growth and people.

Duties and Responsibilities

The core function and scope of the Procurement Assistant is to:

• Operate the divisions policies, systems and procedures within the section adhering to financial regulations and appropriate legislation.
• Preparation of specifications, tenders and schedules; obtaining and negotiating prices; obtaining quotations and placing orders and processing invoices.
• Ensure that goods purchased are to specification in terms of quality, quantity and delivery and to advise on those suppliers who fail to meet specifications.
• Liaise with other departments in order to maximise the benefits of bulk purchase.
• Ensure that price variations are communicated to the relevant parties as quickly as possible.
• Assist in the development and implementation of an electronic procurement system.
• Devise and use fruitful sourcing strategies.
• Approve the ordering of necessary goods and services.
• Finalise purchase details of orders and deliveries.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company.
• Expect unfavorable events through analysis of data and prepare control strategies.
• Build a culture of long-term saving on procurement costs.

Requirements

• Qualification in Supply Chain Management, Logistics or related field.
• Advanced Excel knowledge beyond Lookup Functions, Pivots, Charting and Importing & Exporting data.
• 3-5 Years work experience in purchasing and procurement within FMCG environment.
• 3-5 Years experience on Pastel Evolution or similar software.
• Knowledge of sourcing and procurement techniques as well as a dexterity in reading the market.
• Aptitude in decision-making and working with numbers.
• Experience in collecting and analysing data.
• Ability to work under pressure and a willingness to work to tight deadlines while managing multiple projects.
• Ability to work alone and as part of a team.
• Attention to detail, reliable and accurate.

If you are interested, please send your CV to leanne@usn.co.za