Procurement Specialist - Support

PURPOSE OF THE JOB:
To create, maintain, govern, support, resolve day-to-day issues, participate in process and system improvement and implementation exercises related to SAP and Coupa Master Data, Procurement Policies and Procedures, EXCO and DMR monthly and annual reporting.

BALANCED SCORECARD PILLARS, ROLES AND RESPONSIBILITIES:
SAFETY, HEALTH, ENVIRONMENT AND QUALITY:

Identify and assess level of issue-based risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
Consider the level of risk, apply mitigation, and implement control measures for residual risk (set objectives, minimum requirements, etc.)
Manage SHEQ compliance within the Process through effective use of the Toolbox
Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status

PEOPLE:

Ensure an enabling positive and proactive climate/culture
Manage performance against set targets and competencies
Ensure IDPs are linked to performance results and implemented as per plan
Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.)
Coach and counsel people to ensure improved performance levels

CUSTOMERS:

Build and maintain relationships with key stakeholders
Resolve customer queries / complaints
Drive standardisation across the group
Ensure adherence to Group Procurement policy and procedures
Achieve agreed KPI targets as per SLA
Establish and maintain effective communication channels with customers and suppliers
Monitor supplier satisfaction related to master data
Be the point of contact for all supplier master data queries and concerns
Coordinate alignment with transformation strategy to achieve BEE targets
Commitment to operational and service excellence

BUSINESS PROCESSES:

Achieve agreed KPI targets
Timeous and accurate Procurement and DMR monthly and weekly reporting
EXCO reporting
Ensure adherence and correct implementation and interpretation of the Samancor Chrome procurement policies and processes
Maintain and implement Procurement policies and procedures
Vendor master data management
Vendor support liaison (External consultant)
Stakeholder liaison officer (BIS/Legal/Audit/Transformation)
Manage internal and external audits
Process and system improvement and implementation
Monitor and analyse data for regular clean-up in line with business processes
Recommending changes in data processing methods to improve efficiency and accuracy

GROWTH:

Manage Continuous Improvement through Operational Excellence
Maintain vendor master BEE classification on SAP and Coupa
Compile and upload BBBEE procurement spend reports to SAGE123
Control and recording of valid audit documents and assist departments / Business units during auditing (BBBEE verification - DTI and DMR / etc.)
Identify opportunities for improvement of master data quality
Participate in improvement projects as required

BEHAVIOURAL COMPETENCIES:

Safety Leadership
Innovation
Planning, Organising & Control
Results Orientation
Problem Solving & Decision Making
Relating & Networking
Change Leadership
Business Acumen
Initiative
Managing Work
Customer Focus
Work Standards
Interpersonal Relationships
Communication
Flexibility
Contributing to Team Success
Business Understanding
Aligning Performance for Success

WORKPLACE COMPETENCIES:
Skills:

Microsoft Office applications (Word, Excel, Power Point and Outlook)
Samancor Chrome Systems (IMS, EBMS, Chromedoc, SAP, Coupa)

Knowledge:

Understanding the role of procurement in an industrial environment
Understand SAP Master Data Principles
Understand the principles of Vendor Management
Understand the principles of Corporate Governance
Strategic thinking Breaking down large quantities of information into high level overviews for stakeholders
Understanding of internal and cross functional business processes

Minimum qualifications: