PROJECT ADMIN SUPPORT AT HAVEN HEALTH MANAGEMENT

Haven Health Management requires a Project Admin Support who will be based in Gqeberha (Port Elizabeth) reporting to the Project Facilitator.

Requirements, Experience And Qualifications/Training

• Drivers License
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint.
• Knowledge of ClickUp, Microsoft Project and OneDrive advantageous.
• Ability to manage multiple tasks and priorities efficiently.
• Attention to detail and high level of accuracy.
• Experience in administrative or project support roles is preferred.
• Familiarity with regulatory documents (R158, R187, SANS10400) is an advantage.
• Prior knowledge and experience in Project Management or Project supportive role is crucial.
• Prior Procurement experience advantageous.

Required

The successful candidates will be required to travel from time to time and will be responsible for, including, but not limited to the following:

• Meeting Coordination:
• Schedule and arrange project and ad hoc meetings.
• Attend project meetings and take minutes.
• Administrative Support:
• Arrange purchase orders and monitor payments.
• Ensure adherence to purchase order and invoicing processes.
• File and maintain purchase orders, invoicing documents, proof of payments, delivery notes, and schedules.
• Keep track of changes made to the Nurture Specification and Room Asset lists.
• Update and maintain the lease agreement diary.
• Keep SharePoint updated with relevant project documents.
• Assist in writing standard work documents when required.
• Interface with internal and external stakeholders to address queries and provide necessary support.
• Keep track of and manage personal and project expenses and reimbursements.
• Project Management Support:
• Track and communicate important project dates and deadlines.
• Assist with travel arrangements when necessary.
• Perform ad hoc site visits as requested.
• Assist in maintaining and updating Room asset lists.

General Duties:

• Be familiar with and adhere to regulatory documents such as R158, R187, SANS10400, and the Nurture Specification.
• Perform other ad hoc functions as communicated or requested.

Measurables & KPIs:

• Accuracy and attention to detail.
• Timely execution of instructions.
• Effective time management.
• Quality of work delivered.
• Teamwork and collaboration.
• Proper record-keeping of expenses and reimbursements.
• Ability to work under pressure.

If you meet the above criteria and have the relevant experience and attributes, please apply with three (3) contactable references. Should you not receive a response within two weeks after the closing date, kindly accept that your application has not been successful.