Project Co-ordinator - Academic

Direct Reporting Line

Deputy Academic Manager

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

The IIE's Varsity College, Durban National Office has a vacancy for a Project Co-ordinator - Academic. Responsibilities include contracting and payroll processing, travel booking and coordination and administrative support.

Duties And Responsibiltiies

Contracting and Payroll Support

• Providing administrative support to ensure contracting and payment requests made by the Deans, the Operations Manager, the national research team, and the Academic Manager are processed in line with HR audit requirements and payments are accurate and timeously made.
• Liaising and collaborating with the National HR representative to resolve contracting, payroll, and payment queries.

Administrative Support

• Providing administrative support in the implementation and upkeep of academic, student support and research projects.
• Supporting the updating and maintenance of institutional trackers.
• Supporting campuses and the national office to track and report on the requirements of relevant IIE policies.
• Create and distribute curated reports.

Research Administrative Support

• Supporting the Deputy Deans of Research to organise training and onboarding of new permanent academics and Research Associates.
• Supporting the Deputy Deans of Research with the planning and rollout of research-related workshops, training, symposiums and events.
• Providing Research Activity Tracking System (RATS) training to researchers.
• Supporting with the maintenance of the Research Hub and other online research platforms/databases.
• Pulling of online research platform/database data.
• Collation and tracking of expenses related to the research budget.
• Work with researchers to ensure a smooth processing of payment requests when using Research Incentive Tracking System (RITS) funds.

Research Travel Coordination

• Travel coordination for researchers attending both local and international conferences including arranging travel itineraries, car hire, booking accommodation and accommodating special requests.
• Research, review and book suitable accommodation.

Minimum Qualification Required:

• Minimum of a 3 Year Diploma (NQF Level 6).

Minimum Work Experience Required:

• Minimum 1-2 years experience in administrative support role.
• Proficiency in Excel and MS Outlook, as well as being detail-oriented and having excellent writing and communication skills, are essential.

Competencies:

• Proficiency in Microsoft Excel and MS Outlook.
• Strong organisational skills and attention to detail.
• Ability to handle multiple tasks simultaneously and prioritize workload effectively.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive approach to problem-solving and ability to work independently.
• Professional demeanor and strong interpersonal skills.

Working Hours:

• Monday to Friday : 08:00 -17: 00

Salary:

• Competitive salary commensurate with experience.

Benefits:

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support:

Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance : https://hire.simplify.hr/ContactUs

The IIE's Varsity College is an Equal Opportunity Employer . However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.