Project Management Administrator

Description:

The Project Management administrator (PMA) is responsible for providing administrative support to the project management team and Project Management Office (PMO) managing projects within the Numata business model framework for project management services across all relevant functions and services (internal to the business and client facing) as per requirements, scope and performance expectations.

More specifically the PMA ensures that all project documentation is organised and up to date and assists with project administration and coordination tasks, e.g. maintaining schedules, and ensuring that all project-related activities are properly documented (processes & standard operating procedures (SOPs). The PMA supports the Project Manager and PMO, ensuring project administration is performed according to performance expectations.

More specifically the Project Management Administrator (PMA) must:

• Assit the implementation and maintenance of standard approach for projects, programmes and portfolios (methodologies, methods and tools).
• Assist the Project Manager in developing detailed project plans, schedules, and budgets.
• Maintain and manage project documentation, including project plans, schedules, budgets, and action items in central repository.
• Track project progress and provide regular updates to the project management team.
• Support the Project Manager in scheduling meetings, and supporting documents.
• Assist in monitoring project timelines and ensuring that deadlines are met.
• Provide administrative support to the project management team, including managing project-related correspondence and communication.
• Coordinate communication between project team members and stakeholders, ensuring that all parties are informed of project developments.
• Assist in the preparation of presentation materials for project meetings and reviews.
• Support the Project Manager in tracking and managing project risks and issues.
• Ensure that all project documentation is stored appropriately and is easily accessible to the project team.
• Assist in the preparation and submission of project reports to senior management.
• General: Perform other administrative tasks as required to support the successful execution of projects.

Skills Recommendation

• Organising and administration.
• Communication and engagement.
• Organising, planning and administration.
• Problem-solving.
• Conflict-management.
• Computer literacy and project management software.
• Time management.
• Resource management.
• Knowledge of project and document management processes.

Qualifications and Certification as an advantage:

• A tertiary degree or comparative (qualifications) completed or in progress
• Knowledge and understanding of project management methodologies, frameworks and tools such as: PMBOK, Agile, Scrum and Prince2, methodologies.
• Project management training / certification (or in progress) as mentioned above at an accredited institution of choice will be an advantage e.g., Project management professional (Project Management Institute) or comparative.

Project Management Assistant Experience

• 1+ year(s) in a PMO and or comparative or similar administrative environment where planning and execution of work was a focus whether as formal projects or as part of office and team management.