Project Officer (m/f/d)

CAPAGO is a French provider of outsourcing services for European governments and their diplomatic missions, responsible for financing and managing visa application centers to process their Schengen visa applications.

We currently operate in 10 countries, and welcome more than 250, 000 visa applicants each year.

As part of our development, we are looking to strengthen our Infrastructure Department and are looking for an Infrastructure Officer looking for new challenges within a dynamic and human focused company.

| SUMMARY

The main mission of the Project officer in the infrastructure department, is to manage all the necessary tasks and actions to open, run and maintain the infrastructure of the offices. It requires combining a variety of skills and areas of knowledge to be effective and performing.

The Project Officer will have to perform activities within a project environment to reach the expected and recognized companys standards.

| RESPONSIBILITIES

As a Project Officer you will be responsible for:

• Planning the opening of new infrastructures:

Create and assist in buying list for opening ;

Procurement of I.T and furniture materials ;

Logistics of I.T and furniture materials for openings ;

Inventory and safekeeping of all materials been shipped and onsite ;

Manage the commissioning of biometric cabins and equipment with ministry ;

Shortlist construction companies, signage companies etc. ;

Contact property agents and network for office hunt ;

Manage physical onsite visits to properties for infrastructure openings.

• Following closely the opening of new infrastructures:

Provide all plans to construction company and signage company ;

Manage an onsite follow up with all suppliers, construction companies, signage

companies etc. ;

Supervise the installation of all furniture ;

Supervise the installation of biometric equipments for new infrastructures and inventory it ;

Supervise the installation of alarm and fire fighting equipment ;

Supervise the installation and position of signage ;

• Managing the routing and security of goods:

Dealing with customs for clearance of materials and equipment ;

Dealing with trucking companies, warehousing companies and ocean / air freight

companies ;

Dealing with security to secure onsite materials and equipment.

• Ensuring the well-being of the company infrastructures :

Manage regular audits to make sure that everything is in adequation to the company

standards ;

Manage the logistics of materials ;

Liaise with the operations managers, and help them to solve all issues they may face ;

Update the infrastructures according to the developments of the company.

• Realizing reports to management and other departments:

Keep track of all expenditure and submit to finance department for all missions ;

Provide a daily follow up the the management of the company.

| COMPETENCIES

As a Project Officer, you need to demonstrate the following competencies:

• Leadership ;
• Communication skills ;
• Time management ;
• Negotiation skills ;
• Critical thinking ;
• Problem-solving skills ;
• Analytical skills ;
• Creativity ;
• Collaboration ;
• Basic I.T knowledge.

| DIPLOMAS AND EXPERIENCE

• Bachelor degree in Architecture Studies or in On-site Construction Management field ;
• 2 to 5 years experience in architecture or on-site construction project management. This position is also open for junior profiles.

| PERSONAL SKILLS

• Communication skills ;
• Time management ;
• Critical thinking ;
• Problem-solving skills ;
• Analytical skills ;
• Creativity ;
• Collaboration.

This position is to fulfil in/at:

• Sandton City - Johannesburg - SOUTH AFRICA

(!) Please note that this position requires frequent travel in and out of South Africa.