Proposals Assistant

Job description

QUALIFICATION:

Matric
N6-Engineering: Electrical
NDiploma-Engineering: Electrical (Preferred)
Professional Membership: Project Management Accreditation / ECSA Membership / Member of a Proposals Professional Body (Preffered)

REQUIRED KNOWLEDGE:

General tender/contractual processes, requirements, and terminology
Cost and work package estimation techniques
Intermediate working knowledge of Microsoft Excel and manipulating calculations.
Basic understanding of financial concepts
Basic understanding of electrical and automation engineering concepts, components, systems, methodologies and processes.

EXPERIENCE:

2-3 years of formal bids and proposal experience in an electrical engineering environment.
Experience in reading and analysing requests for proposal (RFPs) and requests for quotation (RFQs).
Possess exceptional organization, grammar, proofreading, and spelling abilities. Experience in reading and analysing technical requirements and drawings.

Responsibilities across sales, projects, and engineering.
Searching for relevant tenders on various platforms and distribution to management.
Coordinate activities, resources, equipment and information and deliver engineering projects according to plan.
Analyse requirements, drawings and other documentation to prepare time, cost, materials and labour estimates.
Confer with engineers, designers, owners, contractors and sub-contractors on changes and adjustments to cost estimates.
Consult with clients, vendors, personnel in other departments to discuss and formulate estimates and resolve risk factors.
Complete BOQ and Technical Data if required.
Prepare and maintain a directory of suppliers, contactors and sub-contactors.
Planning, architecting, and controlling the submission of large proposal and tender documents ensuring that submission deadlines are met, and the business submit the best proposal possible.
Building most of the proposal / tender documents from existing generic content in consultation with the engineering team, sales team, projects team and management.
Improving and updating existing generic content used within proposal documents.
Writing and editing new content which can be subsequently reused in future tender/proposal documents.
Understanding design and installation requirements from documents (drawings, specifications, correspondence, etc).
Co-ordination, compilation, accurately and timeously completion of tender/proposal documents.
Printing, assembling, binding and dispatching the final proposal / tender documents.
Coordinating and improving the tender/proposal submission process.
Ensuring compliance to tender administrative and mandatory requirements.
Review of CV’s, Qualifications, References and Certificates to align to mandatory tender requirements.
Ensure that the bid process is followed, and proper templates are used.
Quality assurance and proof reading of the final proposal / tender documents Maintain strong relationships with vendors/suppliers/partners/OEMs