Providing secretarial and general administrative office-related functions

Management team and staff
Assisting with and ensuring the smooth running of the office (ordering office refreshments, stationery etc.)
Liaise with relevant individuals, external organisations etc to arrange
meetings, prepare agendas and draft minutes when required
Preparation of presentations / documents with attention to detail
Planning and management of diaries
Receiving & returning calls / screening of calls
Arrangement and coordination of local and international travel
Establishing, management and maintenance of filing system
Management of reports / correspondence
Arranging meetings and workshops and making sure the meeting rooms are organized and appropriately resourced and conference facilities arranged when required
Booking of venues for meetings and/or discussions, internally and externally
Take minutes of meetings
Consolidating and circulating monthly management reports
Undertake any other duties as requested