Provincial Skills Advisor

The ETDP SETA is looking to employ a suitably qualified person with project management experience in the capacity of a Provincial Skills Advisor position to join our dynamic team at the Western Cape Provincial Office: JOB PURPOSE

The Provincial Skills Advisor is tasked with coordinating and facilitating skills development programmes and projects in the province of their appointment. The incumbent will manage and coordinate all assigned provincial skills development initiatives such as learnerships, skills programmes, internships, bursaries, workplace-based learning agreements, support for small/micro levy-paying organisations, and communication of scarce and critical skills in the province.

In addition, he/ she will liaise with internal and external stakeholders concerning all aspects of skills development coordinated by the ETDP SETA. The incumbent will report to the Provincial Manager and the position is based at the ETDP SETA provincial office in Bellville (Western Cape).

Minimum Requirements

• Bachelors Degree (NQF 7) in Education, Training and Development or Public Administration or Human Resources Development or Business Administration/Management.
• A certificate in Project Management will be an added advantage.
• At least 5 years of working experience in Training and Development in skills development processes with 3 years of working experience in a Project Management environment.
• Experience and knowledge in the Sector Education and Training Authority (SETA) environment.
• Sound knowledge and experience in stakeholder relations and management with good negotiation skills in the coordination of services.
• Proven experience in coordinating, implementing, monitoring and evaluating projects.
• The incumbent must have a good understanding and extensive knowledge of applicable policies, legislation, guidelines, standards, and procedures in skills development, including the Skills Development Act (SDA), Skills Development Levies Act (SDLA), Discretionary Grants Regulations, Public Finance Management Act (PFMA), etc.
• Extensive knowledge and experience in project scheduling, budgeting and administration systems operations skills.
• Ability to plan and organise work, using own initiative.
• Advanced computer skills in MS Office packages and data management systems.
• Willingness to work outside of office hours and under pressure.
• A valid driver's license and willingness to travel are mandatory.

KNOWLEDGE, ATTRIBUTES AND SKILLS REQUIRED

• Effective written and verbal communication skills.
• Effective facilitation, presentation and report writing skills.
• Ability to communicate processes effectively and adhere to timeframes and specific deadlines.
• Ability to provide effective feedback.
• Ability to handle multiple projects, prioritise work and work efficiently under minimum supervision.
• Knowledge of project management principles and project coordination skills.
• innovative, attentive to detail and accurate at all times.
• Good interpersonal skills with the ability to work well within a team and independently.
• Good conflict resolution skills.
• Data analysis and interpretation skills.
• Sound report-writing skills.

DUTIES AND RESPONSIBILITIES

The incumbents will be responsible for the following duties and responsibilities:

• Manage and implement the ETDP SETA provincial programmes and projects within the allocated targets and budgets.
• Develop a project monitoring and evaluation plan and tools for projects and evaluate projects continuously against provincial annual plans and deliverables.
• Monitor the implementation of identified learning programmes and conduct site visits.
• Monitor the contracted skills development providers, learners and workplaces and prepare verification audits.
• Recruit prospective skills development providers to embark on the accreditation process and encourage those who are already accredited to have their scope extended.
• Recruit prospective constituent employers and learners.
• Prepare, develop, and manage the contracts relevant to each project and manage the project deliverables.
• Manage all project-related conflicts and build relationships with the ETD Sector's skills development providers and stakeholders.
• Collation and processing of documents relating to payments.
• Manage and monitor payment of learners through payroll administration and ensure that skills development provider payments are made timeously.
• Process and manage learners on the MIS system and their respective databases.
• Effectively communicating the ETDP SETA skills development initiatives, ensuring that constituencies and stakeholders are engaged on what should be done to achieve the sector skills development and strategic priorities and market all the ETDP SETA services, programmes and projects.
• Conduct advocacy and outreach programmes.
• Distribute marketing materials and attendance of exhibitions and skills development-related events in the province.
• Plan and implement capacity-building programmes in the province.
• Undertake project reporting on the completion of projects to be linked to impact analysis.
• Provide progress reports on a monthly and quarterly basis as required and provide verifiable evidence supporting all reported achievements.
• Provide regular feedback to the Provincial Manager regarding the operational responsibilities and outputs.
• Any other ad hoc duties as assigned by the Provincial Manager as and when needed.

The position will be based in Bellville. Extensive travelling will be required; hence a valid drivers license is a pre-requisite.

The successful candidates will have to enter a performance contract with the ETDP SETA.

Interested applicants who qualify in respect of all the criteria above should forward their detailed CVs accompanied by clear readable certified copies of their qualifications, Identity Document, Drivers License and a motivation letter highlighting previous projects management and administration experience and career achievements related to the position.

The applicant is responsible for submitting their foreign qualifications accompanied by an evaluation report issued by the South African Qualification Authority (SAQA).

The closing date for all applications is 19 January 2024 at 16h00.

The appointment will be made in accordance with the ETDP SETAs Employment Equity Plan and Policy. The ETDP SETA promotes the employment of people with disabilities who are encouraged to apply. Correspondence will be entered into with shortlisted candidates only.

IMPORTANT NOTICE

By Applying For This Position, You Hereby Acknowledge That You Have Read And Accepted The Following Protection Of Personal Information Act, Act 4 Of 2013 (POPIA) Disclaimer

• Consent for the ETDP SETA to process my personal information as part of the recruitment process.
• The ETDP SETA shall take all reasonable measures to protect the personal information of applicants, and for the purpose of this disclaimer, personal information shall be defined as detailed in the POPIA.
• The ETDP SETA reserves the right to withdraw or not to fill the position for whatever reasons

Applications submitted without clear, readable certified copies of qualifications, certified drivers license, and certified identity documents, as well as applications received late, will not be considered.

Apply online or send an email to ETDP2@letshalohr.co.za.

Should you not hear from us within 2 weeks of closing date of the advert, please consider your application unsuccessful.