Reporting to the Office Manager you will inter alia be responsible for:
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and meeting rooms
- Answer, screen and forward incoming phone calls
- Take messages and email to staff members
- Ensure reception area and meeting rooms are tidy and presentable
- Receive, sort and distribute daily mail/deliveries
- Order front office supplies and keep inventory of stock
- Update meeting room calendars and schedule meetings
- Arrange travel and accommodation when necessary
- Keep updated records of office expenses and costs
- Managing bookings, catering requirements, and liaising with Office Manager on ad hoc responsibilities
- Allocating visitors parking bays when required
- Report any maintenance issues to OM
- Ensure IT support for all online meetings log ticket for IT assistance
- Ensure controls in place for facilities assets
- Assisting with Orders
- Grade 12
- Diploma/Degree in Administration will be an advantage
- A minimum of 2 years experience in a similar role
- Professional attitude and appearance
- Proficiency in Microsoft Office Suite
- Solid written and verbal communication skills in English
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
