We have an amazing opportunity for a receptionist to be based in Bryanston Team Support. Do you think you have what it takes to be our newest Purple Star?
The successful candidate will be responsible for supporting and coordinating overall front office activities, including the reception area, mail, purchasing, planning and scheduling, and facilities. They will also act as an assistant to the Office Administrator. They will also be responsible for directing and coordinating office and facilities services and related activities, including developing and supervising programs for the maximum utilization of services and equipment.
With Hollywoodbets You Will
Innovate and create as part of a like-minded, authentic Team eager to achieve goals.
Embrace challenges and the thrill of working in a vibrant and fast-paced industry.
Grow with our development plans and culture that allows you to further your career.
You Bring
- Competent in MS Office products.
- Reception/Office Administration Certificate.
- Minimum 2-5 Years of Administrative/Clerical Experience.
- Minimum 2-5 Years of Reception and Switchboard Experience.
Operational Duties
- Greet incoming guests warmly with a genuine smile and eye contact; escort them to assigned waiting area or meeting room and announce them appropriately to the relevant team members.
- Tend to special needs guest needs and requests.
- Answer and direct any incoming calls while providing basic information when needed.
- Ensures the building is always in a presentable and good condition daily and reports any maintenance related issues to the Office Administrator.
- Ensure that housekeeping maintains a safe and clean reception area (including the reception toilet).
- Ensure TV and light under reception desk are switched off before leaving.
- Ensure that the TV is operational during work hours.
- Assists in the purchase of office and production supplies, materials, equipment and services in accordance with company purchasing policies and budgetary restrictions.
- Assists in coordinating the maintenance of office and building equipment.
- Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations, keeping records of stock issued.
- Maintains and updates filing system for the department. Retrieves information from files when needed.
- Performs other ad hoc tasks and projects as directed by the Office Administrator.
- Ensure punctuality by being on duty for timeously between 7h30 17h00.
- Ensure that telephone etiquette is maintained and that no personal phone calls will be allowed to be made or received to and from the switchboard and or company phone.
- Performance must be tracked by yourself and the onus is placed on you to set-up performance review meetings with the Office Administrator. Living HW values of Service Excellence, Commitment, Integrity, Accountability, Enthusiasm, Ubuntu and Innovation.
- Sustainable morale and team building initiatives.
- Promote declaration of all gifts and non-acceptance of kickbacks. Instances to be reported immediately
- Promote declaration all conflicts of interest upfront.
- Promote a culture of confidentiality within the business with regards to the protection of personal information.
- At least one year of previous experience in office and operations administration.
- Proficient in reading and writing English, comprehending and following verbal and written instructions, and using simple math.
- Proficient with using a PC in a Windows environment.
- Proficient with Microsoft Outlook, Word & Excel.
- Two years of experience in building and facilities administration (advantageous).
- Good communication and interpersonal skills.
- High level of integrity, trustworthiness & reliability.
- Portray strong attention to detail, whilst maintaining efficiency.
- Excellent customer service skills.
Please note that only applicants who meet the stipulated minimum requirements will be considered.
