Receptionist

Duties & Responsibilities

• Reception
• Attend to visitors in a prompt, professional and friendly manner.
• Ensure general tidiness of the reception area.
• Boardroom
• Manage the boardroom bookings
• Ensure that the boardroom is neat at all times and prepared for meetings (air conditioner, lights and blinds).
• Co-ordinate refreshments (coffee and tea) as requested with booking.
• Faxes and Mail
• Distribution of incoming faxes and mail
• All faxes must be delivered promptly in pigeon holes. Urgent faxes phone person to collect fax at reception
• Liaising with courier company
• Assist with outgoing and incoming mail via courier as and when required.
• File weigh bills.
• Stationery
• Order office stationery and office consumables once a week.
• Manage levels of stationery in stock.
• General Administration
• Assist colleagues with typing, faxing, copying and binding as requested.
• Ad Hoc
• Any reasonable action requested by management.

Assist With All Other General Office Tasks As Required.

Skills and Competencies

• 2+ years experience in frontline reception.
• Computer literate (MS Office).
• General knowledge of Facilities Management services and customer requirements.
• Knowledge of office practices and procedures.
• Knowledge of filing and correspondence procedures.

Qualifications

Grade 12.