Administrator Sourcing

Primary Objective(s) Of The Job

Responsible for the provision of financial control support to the Financial Manager, including the monthly corporate

liquidity, monthly financial performance, monthly financial position and monthly risk management activites related to

the company's financial activities in order to assist the Financial Manager in ensuring the solvency and liquidity of

the organisation. Payment of invoices and reconciliations of creditors and preparation of age analysis. Assist the

Accountant and Project Accountant with recording of transactions in the financial system.

MDDA VALUES

Integrity: We are honest, transparent, reliable, fair, accountable and responsible for our actions

Ubuntu: We are empathetic, courteous and respectful to our staff and clients alike

Professionalism: We are efficient, effective, service delivery orientated, punctual, performance driven and work

collectively

Commitment: We are passionate, go the extra mile, responsive, have a strong work ethic, are consistent and

accessible

Developmental: We are inclusive, open and participatory.

Key Duties And Responsibilities.

Financial Control

• Revenue Management
• Assisting the Finance Manager in the sourcing of Funds to ensure the financial viability of the

organisation.

• Assisting the Finance Manager in the investigation of new revenue streams for the organistion.
• Compling of of legislative documents for the Grant Funds approval process, to assit the Finance

Manager in the accurate and timely submission of required documents.

• Expenditure Review
• Verification of expenditure documents to ensure required documents and signatures are in place

before payments are made.

• Loading of payments, as processed by the Disbursement Officer, to the Banking Platform
• Compilation of expenditure and other account reconciliations.
• Assist the HRM and Finance Manager in the processing of payroll.
• Budget Control
• Assist the Finance Manager in budgeting control, ensuring that expenditure is in line with the

approved budget.

• Monitoring of internal budget controls.
• .Investment Control
• Assist the Finance Manager in the investment of surplus funds to ensure the maximum return on

investments.

• Compilation of investment reconciliations.
• Petty Cash Control
• Replinishment of Petty Cash
• Issuing of Petty Cash Disbursements
• Recoding of Petty Cash transactions
• Monlty reconciliation of Pett Cash

Reporting

• Compile and ensure that all reports and documentation are generated and submitted according to

specified standards and requirements

• Assits the Finance Manager in the development of their departmental financial reports.
• Assits the Finance Manager in the development of Annual Performance Report.
• Assits the Finance Manager in the development of the Organisational Annual Report.
• Assits the Finance Manager in the development of Monthly and Quarterly organizational Financial

Reports.

• Assist the Finance Manager in compilation of Quarterly and Annual Financial Statements.

Internal and External Audit Management

• Assisting the Finance Manager in co-ordination of the Audit preparation plan
• Co-ordination of the Audit Process for finance
• Provision of information to the Auditors
• Assist the Finance Manager in responding to the Audit Quires
• Assist the Finance Manager in attaining a positive audit outcome

Record Keeping

• Maintain department records and files to ensure information is kept up to date and filed accurately.

PLANNING AND DEVELOPMENT

Keep up to date with latest financial management trends

HUMAN RELATIONS

Team-player colleague interrelations

Good interpersonal skills

Motivator- maintain good relationship with colleagues so that they achieve results

CUSTOMER RELATIONS

Internal All staff External All visitors, Service providers/vendors, small

media service providers

CONTINUOUS PROFESSIONAL DEVELOPMENT AND UPGRADE

Maintain professional and technical knowledge by attending educational workshops; benchmarking with latest

financial practices and keep abreast with new financial trends by participating in professional bodies

Qualifications And Experience

University Degree in Finance

Minimum Of (2) Relevant Accounting Experience

Knowledge and understanding of the Public Finance Management Act (PFMA); Preferential Procurement Policy

Framework Act and Supply Chain Management in the public sector; Public Audit Act; Treasury Regulations; and

Public Administration would be an advantage.

Leadership Competencies

Behavioral Competencies

Problem Solving; Achievement Orientation; Decision Making; Analytical Thinking; Attention to Detail; Teamwork

Technical Competencies

Legislation, Practices and Standards; Accounting and Reporting; Information Management; Information Gathering

and Processing; Records and Information Management; Auditing

Special Requirements

Pastel payroll processing and administration

Ability to coordinate and organize financial records

Abreast with financial management trends

Business acumen.