Regional Internal Control Manager

Candidate Profile

As a Regional Internal Control Manager, you possess the following:

• Business / accounting / auditing degree, CIA, or 10 years cross functional professional experience.
• Financial and Accounting skills + SAP knowledge. Attention to details, rigorous, analytical with problem solving abilities.
• Comprehensive knowledge of the industry and its functioning, and of the company organization; SOX Act; Financial Regulations rules is essential.
• Having a good understanding of TotalEnergies Marketing & Services business flow processes. Service excellence orientation; experience in compiling management reports and interpreting the results.
• Autonomy: ability to use initiative and must be able to present facts and set the right priorities
• Integrity, confidentiality, decisiveness, and flexibility; time management, planning and organizing and facilitation skills; good interpersonal and people management skills; Sound communication skills, both written and verbal and presentation skills, influential enough to convince all cadres of management and staff.
• Ability to supervise, coordinate and manage other colleagues in AFA zone.
• Candidate must be fluent in English and have basic comprehension of French.

Activities

As a Regional Internal Control Manager, you would be responsible for the following:

AFFILIATE MISSIONS

Organizes and performs assistance missions in AFA subsidiaries on a need basis / DO request

• Active assistance in the strengthening of internal controls by identifying control weaknesses
• Contribution of expertise
• Short term replacement of Finance Directors
• Reorganization of accounts,
• Review of procedures and processes
• Preparing for the mission by searching Information on the subsidiary & environment (dashboard correspondence, reports, previous audit reports)
• Defines own work program in liaison with his hierarchy, the subsidiary, and the DO. Identifies environmental and business risks (absence of key controls, non-existent procedures), operational anomalies (delays or errors in accounting, potential fraud) and high risk behaviours (uncontrolled customer credits, poorly defined commitments, poor segregation of duties, uncontrolled or lack of internal and external delegations, etc.)
• Proposes and implements operational and practical measures to reduce risks, strengthen internal control and optimize processes. Adapts MS / AFR procedures to the needs of the subsidiary and local peculiarities. Prepare mission reports by proposing concrete, operational solutions and ensures follow up on the implementation of recommendations.

TRANSVERSE TASKS

• Coordinates with AFA affiliates the resolution of any identified key weaknesses in the periodic AFR control reviews: Monthly priority accounting controls (PAC), Quarterly KPIs, Monthly FACT alerts analysis, analysis of SOD conflicts via GRC 97 matrix, Company audits and AF reports.
• Provides expertise and assistance to AFA subsidiaries by responding to their various enquiries on accounting, internal controls, SAP, or other issues.

Governance

• Supports the AFA affiliates in the implementation of the MS governance Compliance Program, policies, economic sanctions and export controls, document retention policy. In coordination with AFR Governance, interfaces with MS Governance on compliance related issues
• In coordination with AFR Governance, coordinates and potentially participates in any significant fraud investigations in the AFA affiliates. Note for TMSA this will be led by the Compliance Officer.

HSEQ

• To effectively manage and minimise HSE risk within area of responsibility by ensuring:
• Compliance with all HSE Policies, rules, guideline and legal requirements
• Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies
• That HSE competency requirements are identified & enforced within area of responsibility

TMSA INTERNAL CONTROLS

• Drive the internal control processes to ensure an effective implementation and continuous monitoring. Focus on high risks areas, compliance, and compliance related controls.
• Monitor and maintain the SOX ALC Referential to ensure the accuracy and relevance (TMSA only). Manage and co-ordinate the SOX ELC campaign. Develop and follow-up on action plans.
• Initiate business improvement action plans; Ensure adequate change management through regular training sessions (formal and informal)
• Train & support (as SME) Internal Auditors on Internal Control matters
• Facilitate cross functional Internal Control training sessions
• Manage the Company Priority Controls (25 Key Priority Controls; 28 Reoccurring Africa issues; etc). Drive, review; analyse and report compliance to referential per Company guidelines
• Manage and follow-up of any Company/Branch communications regarding Company Policies / Directives / Rules. Track and monitor roll out / implementation / alignment
• Perform adhoc management requests as per business requirements.
• Reporting
• Ensure that business improvement action plans are implemented through KPI's.
• Ensure constant communication to management on the quality of our internal control

Context & Environment

Organizational : multiple stakeholders; cross functionality; complex and fast changing environment and ensuring Internal controls develops and maintains a good understanding of the business to develop / implement a sound framework of internal controls; continuous follow-up of status of Internal Controls (ELC & ALC) with affiliates MANCOM and Divcom; Ensuring constant evolution of Internal Controls within the TMSA environment and change management; adaptability to the change in

Company strategy towards carbon-neutral by 2050. Change in business activities and risks.

Adhering to strict policies with regard to filing/archiving of companywide and financial documents; Wide variety of challenges and subjects encountered across the different countries in AFA zone, cultural and professional environments that must be integrated for maximum efficiency; Importance of sharing experience and knowledge transfer to the subsidiaries; Cross-functionality, especially during mission planning phase (contacts at the Head Office) & flexibility and adaptability to deal with matters arising.

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