Purpose
The purpose of this role is to plan and manage the implementation and profitability of projects, to monitor and manage OSHEM and operational compliance on projects and to support sales and marketing by identifying opportunities and supporting the sales process.
Key Performance Areas
Project Planning and Resourcing
- Plan projects by reviewing routine projects, project proposals and service delivery requirements, identifying human resource and service provider requirements, identifying materials required, drafting plans with key deliverable and timeframes and consulting with Operations around amendments required weekly and monthly.
- Finalise project plans by aligning with the operations team, engaging project delivery teams and communicating project deliverables, timeframes and service level requirements weekly and as required.
- Develop project plans by identifying project activities, defining activity timeframes, identifying sequencing and dependencies, defining resource and materials requirements and engaging with service providers, supply chain and sub-contracting teams to confirm plans as required.
- Appoint service providers by identifying skills and resources required, engaging with Sub-Contract Management and Supply Chain to review and identify appropriate service providers, provide input into the contracting requirements and reviewing and approving contracts as required.
- Manage project delivery by agreeing deliverable across all projects, monitoring progress and feedback, identifying areas of concern, delay and risk, implementing corrective action and monitoring implementation weekly and as required.
- Manage project delivery risks by identifying areas of concern, problem solving and supervising the implementation of corrective action, reviewing and assessing resolution and management of risks and providing feedback weekly and as required.
- Manage project administration by preparing and maintaining project files, site visit notes and delivery in line with contractual obligations, identifying areas of concern, monitoring implementation of corrective action and managing delivery in line with agreed actions weekly and as required.
- Prepare for the ASIB inspection by confirming inspection dates, providing documentation, attending inspections and addressing any items on the inspection report within the defined deadlines.
- Handover projects by commissioning, testing, providing relevant manuals, securing client sign off and providing documentation for internal and client purposes as required.
- Prepare project budgets by reviewing quotations, designs and scope of work, understanding anticipated work flow, developing budgets and submitting for approval as required.
- Manage project budgets by tracking expenditure in line with project budgets, identifying areas of saving and over-expenditure and implementing corrective action monthly and as required.
- Manage project profitability by tracking spend and time spent against project budget, monitoring profitability, identifying profitability challenges and implementing corrective action monthly and as required.
- Generate claims by establishing the work progress, engaging with the client to communicating invoicing details and preparing and submitting claims for invoice/pro-forma generation monthly and as required.
- Generate payment valuations for suppliers by establishing work completed, engaging with the sub-contractor to agree payment valuations, preparing payment valuations and submit for payment processing monthly and as required.
- Manage OSHEM and operations compliance by monitoring implementation of compliance measures and standards, tracking areas of non-compliance and implementing corrective action as required.
- Train Service Providers on OSHEM and Operations project compliance requirements by preparing and delivering training content, monitoring implementation and addressing skills gaps as required.
- Support sales and marketing by engaging with potential and existing clients, providing technical input into proposals, design and sales and marketing engagements, identifying additional sales and marketing opportunities and providing input to the relevant sales consultants as required.
- Report on projects by collecting and analysing performance data, identifying trends and patterns, drafting reports and submitting for review and approval monthly and as required.
- Report on financial performance by tracking spend and profitability against budget, analysing trends and patterns, drafting reports and submitting for review and approval monthly and as required.
- Report on sub-contractor performance by collecting performance information, identifying trends and patterns, drafting reports and submitting for consideration and action monthly and as required.
Qualifications
- NQF 6 in Project Management in the built environment is required.
- Extensive experience may be considered where relevant qualification is not available.
- 3 5 years in project management of built environment projects is required.
- Experience in fire protection environment is preferred.
Leadership
- Operational planning
- Influencing
- Collaboration
- Planning and organising
- Budgeting
- Project management
- Contract management
- Written communication
- Risk management
- Quality management
- Service provider management
