- Support the Finance Head with the preparation, monitoring, and adherence to the annual Hub budget
- Engage with key stakeholders on budget submissions and budget reviews.
- Control and track the budget for the Hub departments on a monthly basis.
- Proactively engage key stakeholders on budget, actual and forecasted expenses to identify key over or under spends as inputs to the monthly management accounts.
- Regular meetings with budget holders to support budget management.
- Use financial information to enhance cost effectiveness and increase operational efficiencies.
- Compiling monthly/quarterly funder reports with commentary.
- Analyzing funder reports and liaising with key stakeholders on relevant queries.
- Analyze funder reporting requirements in line with agreements and process monthly funder allocation journals per the funding methodology.
- Addressing ad hoc funder reporting requirements.
- Prepare monthly management reports.
- Analyze financial reports and information to identify areas of opportunity and potential financial risks
- Perform variance analyses and liaise with Hub Departments on monthly departmental performance to obtain inputs for the management accounts
- Addressing departmental account queries and processing re-allocations.
- Preparation of Annual Financial Statements
- Update the funding schedule on a weekly basis with all funder receipts
- Preparing monthly cash flow forecasts and regular monitoring of cash flow
- Assist the management accountant with cash flow and funding receipt info to management accounts and funder reports
- Prepare monthly general ledger reconciliations for all funding in advance accounts with relevant supporting documentation
- Resolve funding in advance account queries in a timely manner
- Process monthly deferred income journals per funder agreements.
- Assist Finance Head with monthly BEE reporting requirements and submissions to service provider.
- Initial upload of annual budget on systems and system maintenance relating to budgets and reporting.
- Training finance staff on the use of PowerBI and other reporting tools
For relevant areas of responsibility
- Ensure the balancing of general ledger accounts
- Ensure completeness of financial transactions captured on the general ledger
- Compile monthly general ledger reconciliations with relevant supporting documentation
- Investigate reconciliation queries and resolve in a timely manner
- Ensure proper audit trial of accounting transactions and relevant supporting documents
- Review and process journal entries
- Identify internal financial controls that need to be strengthened through improved reconciliation processes and effect improvements
- Adhering to month end timeline schedules and updating relevant trackers in a timely manner
- Participate in audits and assist auditors in providing necessary documentation and explanations
- Identify areas for process optimization and automation to streamline accounts payable operations
- Proactively suggest and implement improvements to enhance efficiency, accuracy, and cost-effectiveness
- Stay updated on industry best practices and emerging technologies related to accounts payable management
Key Person Specifications
Qualifications And Experience
- Finance degree/diploma/Honor with a CA or CIMA qualification (Ideally with +/2 years post article experience)
- Proficiency in financial reporting tools and ERP systems (SAP, Oracle, Power BI, etc.)
- Strong analytical skills to track, monitor, and evaluate financial data.
- Proficiency in general ledger maintenance, journal processing, and reconciliations.
- Ability to forecast and monitor cash flow effectively.
- Ability to work cross-functionally with finance and non-finance teams.
- Ability to identify inefficiencies and suggest improvements in financial workflows.
- Strong knowledge of audit requirements and internal controls.
- Experience in managing audit queries and ensuring compliance.
