Responsibilities
STRATEGIC AND ANNUAL PLANNING
- Assist the Team Leader: Risk and Performance with the production and development of all corporate documents, including, but not limited to, the strategic, annual performance and operational plans and annual report.
- Ensure the strategic, annual performance and operational plans and annual report (draft and design versions) are based on the guidance and templates provided.
- Ensure the strategic, annual performance and operational plans and annual report comply with the technical requirements of the relevant guidance documents and frameworks.
- Advise Management of the requirements and measures contained in the Medium-Term Strategic Framework and Sector specific plans and align the strategic and annual performance plans accordingly.
- Assist in the development of outcomes, outputs and indicators and ensure they comply with the technical requirements of the relevant guidance documents and frameworks.
- Review all information contained in the strategic, annual performance and operational plans and annual report and follow up on areas requiring clarity or further information.
- Communicate and liaise with relevant Managers/ staff on the development and production process.
- Update draft documents based on technical reviews received and provide formal communication in this regard.
- Assist in the production of the printed version and liaise with staff and/ or service providers to produce the print ready documents, including the delivery of printed copies to relevant stakeholders.
- Assist the Team Leader: Risk and Performance with the collation, verification and reporting of performance information across the entity.
- Assist the Team Leader: Risk and Performance with the collation, monitoring, evaluation, reporting and auditing (internal and external) of performance information.
- Assess and verify performance information and related evidence for accuracy, completeness and alignment with technical indicator descriptions in the Annual Performance Plan (APP).
- Prepare and maintain accurate and complete monthly, quarterly and annual dashboards for presentation and reporting to Management and Landscapes.
- Disseminate performance information to the relevant Management and staff and follow up on any queries.
- Provide training and support to relevant officials on all performance reporting related matters.
- Capture and review all performance information of the entity on the Provincial performance management system (eQPRS).
- Assist in providing audit related information timeously and assist in responding to queries and requests, including liaising with relevant staff and Management to facilitate responses to queries and requests.
- Provide administrative and technical support as it relates to planning and performance monitoring and reporting.
- Assess relevant processes and procedures as it relates to entity planning, performance and reporting and advise on gaps and areas of improvement.
- Assess the implementation of processes and advise on non-compliance.
- Assist in the achievement of and follow up of relevant management actions documented in Auditor-General, Internal Audit and other relevant performance/ compliance reports.
- Assist in the drafting of responses for audit related findings.
- Assist in the development and drafting of performance management policies and procedures.
- An appropriate tertiary qualification NQF level 7 (B-Degree or higher in Public Management or Administration or related).
- Minimum of 4 years experience.
- Policy development and analysis
- Medium Term Strategic Framework (government priorities)
- Public Finance Management Act (PFMA), National Treasury Regulations, Provincial Treasury Instructions/ Directives
- Strategic planning, performance management and monitoring and evaluation
- Framework for Managing Programme Performance Information
- Revised Framework for Strategic and Annual Performance Plans
- Guidelines for the Implementation of the Revised Framework for Strategic and Annual Performance Plans
- Policy Framework for the Government-wide Monitoring and Evaluation System
- Corporate Governance best practices
- Computer literacy in MS 365, with Intermediate or Advanced Excel.
- Excellent interpersonal, report writing and communication skills.
- Bilingualism in at least two of the official languages of the Western Cape.
- A valid Code B (or higher) driving licence.
- Excellent problem solving and analytical ability.
- Excellent inter-personal skills.
- Ability to engage at both an operational and at Management level.
- Ability to work independently and as part of a team.
- Task and goal directed
- Sound organising and problem-solving abilities
- Presentation skills
