Key Performance Areas
- Co-ordinate, plan and manage the activities of the office in a professional, confidential and efficient manner.
- Co-ordinate meetings, conferences and appointments for the smooth running of the day.
- Ensure all activities and co-ordination are set up timeously and accurately.
- Co-ordinate, plan and manage the diaries, travel arrangements and expense claim reports in a proactive and efficient manner.
- Schedule cross functional and exec meetings as needed.
- Manage and co-ordinate the preparation of reports and presentations.
- Deal with non-routine matters, such as special projects, with minimum specific instructions.
- Manage and create purchase requisitions and service entries on SAP for all related expenses and travel.
- Manage and co-ordinate all related admin needed for the management of the division.
- Monitoring of Divisional Headcount.
- Support with Budget process and monitoring thereof.
- NQF Level 5 (240 credits - level 8 framework).
- Minimum 3 years experience as Admin support.
- Minimum 2 years Executive PA experience.
- Administration & Coordination.
- Proficient on SAP, including Concur.
- Knowledge and understanding of the motor industry.
- Exceptional telephone & email etiquette.
- Accurate Information gathering and analysis.
- Awareness and commitment to our mission.
- Awareness of situations and decisiveness.
- Communication and sharing of mid to long term plans.
- Creation of innovation vision.
- Establishing framework and systems for organizational review.
- Feedback of evaluation and long-term development of others.
- Strategic review of work methods.
- Negotiation and good communication.
- Relationship building.
- Motivating & integrating.
