Sample Coordinator

JOB DESCRIPTION
The Sample Coordinator is responsible for timely check-in and prioritization of samples and images in the studio process, efficient administration of production reports, meticulous performance tracking reporting, and effective traffic coordination within the E-commerce Photographic studio. With a focus on organization, communication, and resourcefulness, this role significantly contributes to production efficiency and team deliverables.
RESPONSIBILITIES

Sample Management:

Ensure timely check-in of all samples against the production report.
Prioritize samples based on retail weeks to ensure deadlines are met.
Ensure all sample data is accurate and correctly documented for efficient sample.
Flow through the studio process

Administration:

Compile an accurate production report list of priority items for photo shoots.
Provide clear guidance on priority items to the studio and Retouchers.
Update management regularly on production status and progress, including feedback reports.
Report concerns to management with proposed solutions. Feedback images on the website.

Reporting:

Create a production report weekly to track studio and Retoucher performance against deadlines.
Liaise with stakeholders to address issues related to unsealed items and late deliveries, collaborating on solutions to mitigate impacts on studio operations.

Traffic Coordination:

Manage sample flow within the style shoot studio for timely completion.
Provide regular updates to merchants and teams regarding sample status.
Create accurate, useful, and on-time reports to inform all stakeholders of sample progress through the studio and to assist with production optimization.
Provide guidance and support to administrators to optimize work processes.
Organize physical samples with the administrative team and establish efficient systems.
Source samples for Stylists if needed.
Maintain constant order and efficiency in sample organization through effective labeling and categorization.

QUALIFICATIONS