Secretary & Traffic Controller of Tasks

Are you a highly organized multitasker with a talent for managing busy schedules and ensuring smooth workflow in a fast-paced office environment? We are looking for a Secretary & Traffic Controller of Tasks to join our team!

In this role, you will be responsible for coordinating meetings, scheduling appointments, managing communications, and keeping track of important tasks and projects. You will also prepare documents, track progress, and ensure deadlines are met. If you thrive on organization, attention to detail, and being a crucial part of a busy office, we want to hear from you!

Key Responsibilities

• Answer phone calls and emails, track queries, and follow up
• Prepare and distribute agendas, minutes, and reports
• Maintain calendars, files, and client portfolio summaries
• Organize documentation, including bank forms, FICA, and other applications
• Generate invoices for rentals and oil sales in Pastel Partner and Excel
• Track project progress and task completion
• Support staff and management with administrative duties
• Ensure quality standards are upheld

Qualifications & Skills

• High school diploma or equivalent
• Minimum 2 years of experience in a similar role
• Proficiency in Microsoft Office (Word, Excel) and other computer applications
• Excellent communication (written and verbal) skills
• Strong multitasking and prioritization abilities
• Teamwork and interpersonal skills

Behavioral Criteria

• Calm under pressure with keen attention to detail
• Strong analytical and problem-solving skills
• Highly organized with a strong work ethic and ability to manage confidential information

If you're ready to take on a dynamic role where no two days are the same, apply today!

Why Join SAOTA

At SAOTA, we foster a culture of creativity, continuous learning, and well-being. Our team members are encouraged to display creative problem-solving skills, develop themselves through Design Friday and RAD sessions, grow their careers with our online LMS platform and internal leadership responsibilities, socialize in interactive sessions like RUSk, Blink, and Team Socials, and prioritize their health and well-being with STRETCH sessions.

SAOTA's Work Environment

We offer a hybrid working environment where staff can choose to work from home, in-studio, or both. Our flexible working hours policy aims to accommodate staff's home life commitments while ensuring our work commitments are met.