To ensure the optimum procurement and delivery for Companys goods and services with due consideration for time, cost effectiveness, correctness of quantities, to specifications/quality and aligned to the relevant Company policies and procedures.
Principal Accountabilities
- Manage the buying process for a given set of goods and services in line with the specified cost, quality and delivery targets.
- Apply procurement policy to interface with suppliers and entities with respect to specifications and budgets.
- Communicate with internal customers to ensure clear understanding of their needs, including level of urgency as well as keep them updated on a regular basis on the progress of their requirements.
- Negotiate with suppliers within mandate prices, terms, product specifications, delivery times, quality or specification and quantity to ensure the most efficient and effective delivery of the materials, services and equipment for various projects/contracts.
- Serve as the central contact point for supplier and end user queries and ensure that queries are addressed in a satisfactory and timeous manner.
- To ensure that the required key Financial Controls of the Procure-to-Pay (P2P) process are enforced within the Division.
- To escalate non-compliance issues to the appropriate bodies.
- To provide 1st Line Sage ERP User support, which includes but not limited to, training of users on Sage, Attending to fault resolution.
- Ensure administrative functions to procure goods and services are correctly executed in accordance with approved procurement policies and procedures.
- Manage Requisition to Purchase Order Process.
- To conduct and support the Procurement Manager with sourcing events.
- Create purchase orders on Sage; meet planned delivery dates; source new products and suppliers including BBBEE suppliers; evaluate suppliers' performance; monitor exception reports and recommend appropriate action to rectify.
- Monitor and ensure goods and services are delivered correctly, timeously, and ensure that expediting and follow-up of purchase orders are effected regularly or as required.
- To provide training, support and guidance to internal customers (P2P end users), with regards to policy, process and procedures.
- Monitor the purchasing patterns (low value order purchasing).
- Conduct spend analysis on repetitive purchases for consolidation into contracts.
- Develop and maintain profession and co-operative relationships with both internal & external stakeholders to ensure the optimum delivery of materials, equipment and sub-contract with due consideration for time, cost, quantity and quality.
- Develop Procurement Strategies together with the project/end user team.
- Develop Excellent Key Supplier Relationships.
- Any other duties commensurate with Procurement Activities.
Educational Level
- A relevant Btech/Bachelor's degree in Purchasing Management/ Business Management/ Finance Management or equivalent Engineering/Technical qualification is required.
- Five (5) years working experience or more, within the relevant Supply Chain Management/ technical/rail/construction environment, in:
- Executing purchasing transactions
- Proficient compilation of reports for day-to-day execution of tasks
- Managing tender processes, experience in the adjudication of tenders and placing of contracts
- Managing supply and service contracts
- Relevant experience of delivering in an engineering-based procurement environment.
- Good written and verbal communication
- Business acumen
- Teamwork and interpersonal skills
- Communication skills
- Strong ethical conduct
- Influencing skills
- Attention to detail
- Time management capable of meeting tight deadlines
- Responsible and accountable
- Customer focus and service orientated
- Problem solving, initiative and proactive
- Sense of urgency and goal orientated
- IT Skill Good working knowledge of MS Office
- Rail industry experience will be an added advantage.
- Valid Drivers Licence.
- Basic understanding of total quality management principles
- Good understanding of negotiation techniques
- Basic understanding of Contract Law
- Knowledge and experience in application of BBBEE Act, CSDP
- Understanding of commercial and financial principles (costs, profit, market influences, risk and competitive advantage)
- Working knowledge of Supply Chain Management processes and systems.
- Is a conceptual and analytical thinker
- Is results focused.
- Is courageous.
- Is resilient.
- Is emotionally intelligent.
- Is an excellent communicator and regulator.
- Good Verbal and written skills
- Team member
tender process
