Senior Management Assistant - Directorate of Comprehensive Online Education Services

UP Professional and Support

DIRECTORATE OF COMPREHENSIVE ONLINE EDUCATION SERVICES

SENIOR MANAGEMENT ASSISTANT

PEROMNES POST LEVEL 9

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

Responsibilities

The incumbent will be responsible for:

• Providing personal and secretarial assistance to the Director: Comprehensive Online Education Services;
• Providing extensive administrative, logistic and hospitality services to the Directorate;
• Maintaining the financial processes in the Directorate, including budgeting,

procurement, acquisitions, supplies, contracts, transfers and reporting;

• Preparing high-level electronic documentation, e.g. agendas, minutes, annual and

other reports, correspondence, charts, presentations and spreadsheets;

• Organising symposia, forums, conferences, functions, workshops, meetings,

individual contact sessions and group work sessions;

• Participating in marketing and liaison activities, e.g. the maintenance of the

departmental website, the development of marketing material, and the creation of a

social media presence.

Minimum Requirements

• A relevant three-year post-matric diploma (e.g. Finance/Accounting, Project

Management or Office Administration);

• Five years office management or relevant experience;
• Valid drivers licence.

Required

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Fully proficient in English with strong verbal and written communication skills;
• Expert working knowledge of computer packages, (e.g. MS Office suite, and in

particular Excel);

• Basic working knowledge of systems like PeopleSoft and Blackboard, or the ability to

learn quickly;

• Expert knowledge of agendas and minute-taking, and financial record-keeping;
• Strong interpersonal and hospitality skills;
• Problem-solving and troubleshooting skills;
• Accuracy and precision;
• Adaptability and willingness to deal with constant change;
• Confidentiality and integrity;
• Organisational skills, including attention to detail and multitasking;
• Ability to work under pressure and a tolerance for high levels of stress;
• Self-motivated and disciplined.

Added Advantages And Preferences

• A relevant three-year post-matric degree (e.g. Finance/Accounting, Project

management or Office administration) with three years office management, or other

relevant experience;

• Financial and project management experience.
• PLEASE NOTE: All shortlisted candidates will be required to participate in relevant skills assessments as part of the selection process.

The total remuneration package for this position will be as determined by UP remuneration policy guidelines. (These amounts include the Universitys contributions to standard UP benefits, namely provident fund, group life and funeral cover, but exclude contributions to medical aid, as the latter varies per employee.) UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In Applying For This Post, Please Attach

• A comprehensive CV;
• Names, e-mail addresses and telephone details of three referees whom we have

permission to contact.

CLOSING DATE: 22 December 2023

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms Masenei Makena, Tel: (012) 420 5261 for application-related enquiries, and Ms Henriette Crafford, Tel: (012) 420 8326 for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 29 February 2024, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from underrepresented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

The University of Pretoria reserves the right to not fill the advertised positions.