Main purpose / objective
The Financial Control and Operations Office (encompassing the Projects Office/external funds) seeks to appoint a Senior Manager: Finance DHET Grants Office to spearhead the reporting and auditing thereof for earmarked grants and other sponsored grants/projects.The Senior Manager: Finance DHET Grants Office is expected to provide our project team with technical accounting support. As a Senior Manager Finance DHET Grants Office, you will be required to report to the Director: Financial Control & Operations on all project revenues, expenses, assets, and liabilities. The duties will also include reviewing budgets and preparing financial reports to funders/sponsors.
The Financial Control and Operations Office (encompassing the Projects Office/external funds) seeks to appoint a Finance Officer DHET Grants Management Office to work with the Manager: Finance DHET Grants Management Office spearhead the turnaround of the DHET projects reporting activities. The successful candidate will report to the Manager: Finance DHET Grants Management Office and will primarily support by keeping source documentation audit trail to enable control, reporting and auditing thereof. Also, key is providing day-to-day financial, administrative, and computer-based record-keeping, and organisational support to the Senior Manager, Manager and Project Managers/coordinators and related departmental processes.
Minimum Requirements
- Finance related qualification at NQF Level 7, BCom Honours or equivalent qualification will be an added advantage.
- Relevant industry experience of at least 5 years in an accounting environment, computer literacy/ERP skills, ability to work independently and under pressure and deadline driven, ability to multitask, liaise confidently at all levels, aptitude for figures and logical approach to queries, customer and service excellence focus, excellent, verbal, and written communication skills.
- Drivers license is a prerequisite considering the expectation of travel between campuses.
- Experience in the Higher Education Sector or Services related sector.
- Knowledge of ITS Integrator system.
- Completed SAICA articles
- Earmarked and other government grants and sponsored funds reporting
- Extracting, summarising, balancing, reconciling DHET project data from Enterprise Reporting Planning (ERP) on projects and updating the data on the DHET spreadsheet templates.
- Responding to the DHET on queries arising from the audits of these earmarked grants.
- Ensure management of earmarked grants in line with the set budgets/allocations.
- Overseeing project records and contracts to ensure terms are adhered to.
- Work with Projects Finance and Properties and Services teams to maintain accurate Capital Expenditure Reporting for grant funded capex.
- Work with accounting department to ensure proper general ledger and financial statement of capital items.
- Prepare capital expenditure reconciliations for grant funded projects.
- Review and maintain project capex documentation e.g. capital expenditure requests forms.
- Responsible for the preparation of monthly reporting and quarterly reporting to management and oversight committees.
- Prepare deferred income/liabilities reports for Projects in line with the International Financial Reporting Standards (IFRS).
- Ensure Project income revenue recognition in line with the IFRS15 requirements.
- Prepare supporting documentation in preparation of the year end external audit processes.
- Maintaining project financial reports in line with the funder requirements and the University accounting manuals.
- Analysing project income and expenses and providing commentary.
- Maintenance & review of DHET Projects bank account.
- Review of the monthly reconciliation of the DHET Projects bank account.
- Overseeing project records and contracts to ensure terms are adhered to.
- Identify the team training needs to enable a culture of learning and improvement.
- Business partnering with non-finance managers to develop processes and the understanding of financial requirements.
- Developing financial systems along with IT support to make processes more user friendly.
- Budgeting for restricted funds/activities and enable a reporting framework for accurate restricted activities reporting.
- Report on project profitability to senior management.
- Drive continuous improvement in Policies, standard operating procedures and business processes of the unit including finance department.
To apply: Interested applicants who meet the criteria are invited to:
- Visit the Website ufh.ac.za/jobs for a more comprehensive advert and to apply online. Applications must clearly indicate the name of the post applied for on the SUBJECT LINE.
- Submit the motivation and resume as well as supporting documents namely, ID/passport, certificates and three work-related referees, on the application website.
- Note that for all re-advertised positions this advert supersedes the one advertised previously owing to modifications made. Candidates who have previously applied are requested to re-apply.
- No faxes or walk-ins (hard copies) will be accepted.
- Applicants are urged to ensure that their applications reach the Human Resources Department before the closing date. Late applications will not be considered.
- Failure to comply with the above directions will result in the application being disqualified.
Queries can be directed to Ms A. Sonjica on asonjica@ufh.ac.za and 043 704 7190
The University reserves the right NOT to make an appointment. The University of Fort Hare is an equal opportunity and affirmative action employer. Pursuant to complying with the Employment Equity Act No.55 of 1998, when appointing preference will be given to applicants from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile.
