Senior Payroll Analyst

Estee Lauder Companies, is the worlds leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products (including Este Lauder, Aramis, Clinique, Origins, M.A.C, La Mer, Bobbi Brown, Jo Malone London, TOM FORD BEAUTY, The Ordinary, Le Labo, KILIAN PARIS, Dr.Jart+)

Purpose of the Role

• Oversee the interface between in-country payroll, One Source, ADP and the 3rd party vendor
• Maintain and manage the relationship with SARS and remain updated regarding the relevant legislation and audit requirements
• Ensure that the relevant payroll related processes are executed timeously
• Ensure that audit requirements are managed professionally and that documents are submitted timeously
• Manage processes in line with relevant legislation and policies and procedures

Key Responsibilities

• Maintain good relationships and communication with Brands and Retailers to ensure smooth and effective payroll administration
• Oversee the collation of monthly Executive payroll processed by ADP
• Ensure the processing of payroll by capturing documents and ensuring that lawful and accurate deductions and earnings are made to employees through ADP
• Ensure the processing of new appointments and terminations in accordance with standard operating procedures to ensure that all transactions are up to date before the close of payroll
• Fund FIRHTS to make sure employees gets paid and process payments
• Ensure Control Accounts reconcile with General Ledger.
• File all processed records in accordance with the standard operating procedures
• Assisting auditors with the necessary documentation
• Assuring that employees payslip are correct. (Leave balances, PAYE, benefits)
• All legislative submission needs to be completed (SARS and COID)
• Assisting the HRBP on analyzing data for projects
• Assisting with employee experience from start to end
• Assisting with Dummy Payslip (getting correct values)
• Doing calculations for retrenchments, and assisting with calculations to get sign off
• Assisting the HRBPs with solutioning for Payroll problems
• Fully responsible for all employee benefits and the management of KHUSA
• Non-Indirect Procurement Activities (petrol cards and company credit cards)

Month End tasks

• Reconcile Permanent and Fixed Term payrolls
• Reconcile all statutory payments i.e. PAYE, Skills and UIF
• Reconcile all third parties i.e. Medical Aid, Provident Fund, Union, Alex Home Loan and garnish orders
• Final Payroll Sign Off with Pay Services
• Make payments for nett salaries and all third parties
• Audit Requirements internal and external
• Manual JNL and Payment reconciliations (11 JNL to complete)
• Leave Reconciliation
• Checking that all payroll input is submitted on time
• Staff deductions per month
• Provident fund submissions (for terminated employees)
• Get Tax Directives for Pay Services
• Assisting Finance on all payroll related queries

Quarterly and Annual tasks

• Prepare and complete annual Workmans Compensation return
• Prepare and reconcile annual IRP5s for all payroll companies i.e. Permanent, Fixed Term, Casual and Commission payroll
• Liaise with Brands and Retailers regarding accuracy of all relevant data received
• Liaise with Management regarding any changes for PAYE, UIF, Skills etc. that will influence Budget Lines and employees take home pay
• Overall accountability for the functionality of payroll processes
• Assisting with budget on yearly basis
• Make sure tax percentages is correct for shares
• Doing Tax Directives for share holders
• Assisting POS HRBP with bonusses for September payments
• Leave encashments checks will have to assist Pay Services
• Checking IRP5 files for Pay Services and ADP
• Responsible to assist auditors for all information they request (making sure on a monthly basis that all recons and workings are saved and correct)

Qualifications

Requirements and Experience

• Relevant HR/Payroll qualification
• Knowledge and understanding of the payroll system and legislation changes
• Payroll System proficiency
• Budget knowledge
• Financial literacy
• Computer literacy MS Word, Excel and Outlook
• SARS system knowledge and understating
• Working knowledge of the BCEA

Key Personal Characteristics

• Maintain high level of confidentiality
• Anticipates, recognises and meets customers needs.
• Displays proactivity and persistence.
• Works with others towards shared goals- collaborates and shares information.
• Nurtures instrumental relationships
• Presents themselves with confidence
• Handles difficult and tense situations with diplomacy and tact;
• Communicates effectively with a variety of audiences
• Maintains integrity and takes responsibility for personal performance.
• Persistent with a high level of energy and enthusiasm
• Detail orientated
• Deadline orientated

Job Human Resources

Primary Location Europe, Middle East, Africa-ZA-GP-Johannesburg

Job Type Standard

Schedule Full-time

Shift 1st (Day) Shift

Job Number 237836