AP/AR Analyst

Position : AP/AR Analyst

Working Hours : Flexible working hours

Salary : $1500/month

About The Company

Join our fast-growing SaaS company specializing in software solutions for plaintiff attorneys across the United States. We are on a mission to empower legal professionals with tools that streamline case management, improve client communication, and maximize practice efficiency.

We are seeking a detail-oriented and proactive AP/AR Analyst to join our finance team. This role is essential in ensuring the smooth operation of our accounts payable, accounts receivable, and payroll functions, leveraging tools like QuickBooks and Ramp.

Key Responsibilities

Accounts Receivable (AR):

• Manage customer invoicing through QuickBooks, ensuring accuracy and timeliness.
• Monitor accounts receivable aging, follow up on overdue invoices, and maintain a low DSO (Days Sales Outstanding).
• Work closely with the sales and customer success teams to address billing discrepancies or disputes.
• Reconcile AR accounts monthly and assist in audit preparations.
• Provide regular AR performance reports to management.

Accounts Payable (AP)

• Process vendor bills and payments using Ramp, ensuring proper coding and approvals.
• Manage vendor relationships, responding to inquiries, resolving disputes, and maintaining accurate records.
• Monitor AP aging to ensure timely payment and optimize cash flow.
• Conduct monthly AP reconciliations and assist with expense allocation and reporting.
• Support the finance team in maintaining accurate financial records and meeting compliance requirements.

Payroll

• Process bi-weekly or monthly payroll, ensuring accuracy and compliance with company policies and federal/state regulations.
• Handle payroll-related tasks such as tax filings, benefit deductions, and employee reimbursements.
• Reconcile payroll accounts and ensure proper recording of payroll transactions in Rippling.
• Address payroll inquiries from employees and resolve discrepancies in a timely manner.
• Collaborate with HR to maintain up-to-date employee records and compliance.
• Open and maintain state agency withholding and unemployment accounts as needed.

General Financial Operations

• Assist in month-end closing activities related to AP, AR, and payroll.
• Maintain and improve internal controls for financial processes.
• Identify and implement process improvements to enhance efficiency and accuracy.
• Collaborate with the finance team on special projects, such as system implementations or policy updates.

Qualifications

Required:

• 2-4 years of experience in accounts payable/receivable and payroll roles, preferably in a SaaS or technology company.
• Proficiency in QuickBooks and Ramp.
• Strong understanding of AP/AR best practices, payroll processing
• Exceptional attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Proven ability to work independently and manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, etc.).

Preferred

• Bachelors degree in Accounting, Finance, or related field.
• Experience working with U.S.-based plaintiff attorneys or familiarity with legal billing practices.
• Knowledge of subscription billing models and SaaS-specific financial processes.